School Administrator

Gloucester | Full Time | Immediate Start Available

Looking for a role where no two days are ever the same?

Are you someone who thrives in a busy environment, loves being organised and enjoys being at the heart of a school community? Do you take pride in keeping everything running smoothly, staying one step ahead and helping others?

If so, we'd love to hear from you.

Thrive Education is delighted to be supporting a fantastic school in the heart of Gloucester in the recruitment of an experienced School Administrator. This is an excellent opportunity to join a welcoming and supportive team where you'll quickly become an integral part of the school's day-to-day operations.

Schools simply don't function without great administrators, and this school genuinely values the people behind the scenes who keep everything running smoothly.

The Role

As one of the first points of contact within the school, you'll play a key role in supporting pupils, parents, visitors and staff on a daily basis. This is a busy and varied position requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities throughout the day.

No two days are ever quite the same, but you'll be responsible for ensuring the smooth running of the school office and administrative systems.

Key Responsibilities

Reception & School Office Duties

• Managing the busy school reception area and welcoming visitors.
• Answering telephone calls and responding to enquiries professionally.
• Monitoring and responding to administration and attendance email inboxes.
• Managing visitor sign-in procedures through the school's Inventry system.
• Supporting parents and carers with general enquiries.
• Assisting with admissions and general office administration.

Attendance Administration

• Recording pupil absences and late arrivals.
• Monitoring attendance registers using Arbor.
• Making first-day absence contact with parents and carers via text, email or telephone.
• Updating attendance records accurately throughout the day.
• Producing daily attendance and evacuation reports.

School Meals Administration

• Collecting and processing daily lunch orders.
• Liaising with the catering provider to provide accurate meal numbers.
• Recording meal information within ParentPay.
• Managing last-minute lunch requests and amendments.

Administrative Support

• Maintaining pupil records and school databases.
• Processing letters, forms and payments received through classes.
• Managing communications to parents and carers.
• Supporting the leadership team with administrative tasks and correspondence.
• Assisting with school newsletters and whole-school communications.
• Managing school shop orders and preparing items for collection.
• Updating pupil collection permissions and authorised adult records.

About You

We're keen to hear from candidates who:

• Have previous school administration experience (needed).
• Have experience of Arbor, SIMS, Bromcom or similar school management systems.
• Are confident using Microsoft Office applications.
• Possess excellent communication and organisational skills.
• Can manage a varied workload and prioritise effectively.
• Are proactive, adaptable and able to remain calm under pressure.
• Have a friendly, approachable and professional manner.
• Understand the importance of confidentiality when working in a school environment.

Why Join This School?

This is a school with a genuinely supportive culture where teamwork is highly valued. Staff work closely together, everyone helps one another, and your contribution will be recognised and appreciated.

It's the kind of role where you'll finish each day knowing you've made a difference, whether that's helping a worried parent, supporting a member of staff, ensuring attendance procedures are completed correctly, or locating that missing permission slip five minutes before the coach leaves!

Why Register with Thrive Education?

At Thrive Education, recruitment is personal.

As a Gloucestershire-based education recruitment specialist, we take the time to understand your skills, experience and career goals. Rather than simply sending your CV everywhere, we'll carefully match you with opportunities that genuinely suit your experience and aspirations.

From your first conversation through to your first day in school and beyond, we're here to support you every step of the way.

Interested?

If this sounds like the opportunity you've been looking for, we'd love to hear from you.

Apply today or contact Gareth at Thrive Education for an informal conversation about the role.