We are working with a welcoming and supportive school seeking an experienced and organised Administrative Assistant to join their busy office team. This is a varied and rewarding role that plays a key part in ensuring the smooth day-to-day running of the school.

The successful candidate will provide administrative support to the Senior Leadership Team, manage key school processes, support reception duties, and act as a professional first point of contact for pupils, parents, staff, and visitors.

This role would suit someone who thrives in a fast-paced environment, has excellent organisational skills, and enjoys being at the heart of a school community.

Key Responsibilities

• Coordinate and organise Annual Review and EHCP meetings, including preparing reports, distributing documentation, taking minutes, and ensuring paperwork is completed and circulated accurately.
• Monitor and maintain Behaviour Watch records and complete accident reporting documentation in line with school procedures.
• Provide reception cover when required, welcoming visitors, managing enquiries, and maintaining school security protocols.
• Assist with arranging classroom cover and supporting wider administrative functions during staff absence.
• Manage incoming and outgoing post and maintain accurate pupil and staff records using the school's management information system.
• Support the administration of new pupil admissions and leavers, ensuring records are maintained and transferred appropriately.
• Order resources and equipment, process deliveries, and distribute items across the school.
• Provide general administrative support including filing, typing, email management, website updates, and maintaining school calendars.
• Liaise with external agencies and health services to arrange appointments and support student needs.
• Attend and minute meetings, including leadership, staff, and governor meetings.
• Handle sensitive information with the utmost professionalism, confidentiality, and discretion.

The Ideal Candidate Will Have

• Previous administration experience, ideally within a school or educational setting.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Confidence using Microsoft Office and school management systems such as Integris.
• The ability to work independently whilst also contributing positively to a team.
• A professional, friendly, and approachable manner.
• A commitment to safeguarding, confidentiality, and supporting the wider school community.