Office Coordinator

Location: Birmingham, onsite

Job type: Fixed tem contract

Salary: Depending on experience

A fantastic opportunity for an organised and proactive individual to play a key role in creating a professional, efficient and welcoming workplace. This position is responsible for the smooth day-to-day running of the office, delivering an excellent experience for employees, clients and visitors while supporting facilities, reception and workplace services.

Responsibilities

• Coordinate the day-to-day running of the office and workplace environment.
• Act as the main contact for workplace, facilities and office-related enquiries.
• Ensure office spaces, meeting rooms and communal areas are maintained to a high standard.
• Carry out regular workplace checks to support health, safety and compliance requirements.
• Deliver a professional front-of-house experience, welcoming visitors, clients and contractors.
• Manage meeting room bookings, hospitality arrangements and event support.
• Oversee incoming and outgoing post, courier services and document distribution.
• Support printing, scanning and general business services requirements.
• Liaise with landlords, suppliers and contractors to coordinate maintenance and facilities services.
• Monitor and resolve workplace issues, ensuring a safe, functional and professional environment.
• Assist with office projects, refurbishments, relocations and workplace improvements.
• Support initiatives that enhance employee experience, efficiency and sustainability.

The Right Candidate

• Previous experience in workplace, facilities, office management, reception or business support roles.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• A proactive and hands-on approach with excellent attention to detail.
• Confident communicator with outstanding customer service skills.
• Ability to build positive relationships with colleagues, clients and external suppliers.
• Professional, approachable and able to represent the business positively at all times.
• Comfortable working independently while contributing as part of a wider team.
• Proficient in Microsoft Office and workplace management systems.
• Solutions-focused mindset with the ability to adapt in a fast-paced environment.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates