We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable process, including credit card expense reconciliation, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting overall financial operations.

Key Responsibilities:

• Review, verify, and process invoices for accuracy and compliance with company policies.
• Match invoices to purchase orders and receipts where applicable.
• Reconcile corporate credit card transactions on a regular basis.
• Ensure all credit card expenses are properly documented with receipts and coded to the correct accounts.
• Follow up with employees or departments to resolve missing documentation or discrepancies related to credit card expenses.
• Prepare and execute payments (checks, ACH transfers, wire payments) in a timely manner.
• Monitor payment schedules to ensure vendors are paid within agreed terms.
• Communicate with vendors regarding payment inquiries, discrepancies, or issues; maintain positive relationships while resolving disputes professionally and efficiently.
• Reconcile accounts payable transactions and vendor statements regularly to ensure accuracy.
• Investigate and resolve any discrepancies between invoices, payments, and vendor records.
• Process employee expense reports in accordance with company policies; verify proper approvals and supporting documentation for reimbursement requests.
• Maintain accurate records of all accounts payable transactions in the accounting system; organise and archive invoices, receipts, and other financial documents for audit purposes.
• Ensure compliance with internal controls, company policies, and regulatory requirements related to accounts payable processes.
• Generate regular reports on accounts payable activity for management review.
• Identify opportunities to streamline accounts payable processes and implement best practices to improve efficiency.

Qualifications:

• Minimum of 3 years' eperience in accounts payable or a similar role; experience managing credit card expenses is highly desirable.
• Proficiency in accounting software and Microsoft Office Suite ( particularly Netsuite and Excel is essential). Familiarity with ERP systems is a plus.
• Strong organisational skills with exceptional attention to detail and accuracy in processing financial data.
• Excellent verbal and written communication skills for interacting with vendors, employees, and internal teams.
• Ability to identify issues and resolve them efficiently while maintaining professionalism.
• Proven ability to manage multiple tasks effectively and meet deadlines in a fast-paced environment.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates