Administration Team Assistant

Location: London

Contract: Permanent

Hours: 40 hours per week, Monday to Friday

At Livv, we create simply inspiring workplaces where people want to be. We believe exceptional experiences start with exceptional people, and we're looking for an organised, proactive and service-focused Administration Team Assistant to join our team.

This is a varied role where you'll play a key part in supporting senior stakeholders, coordinating office activity and helping deliver a seamless workplace experience. You'll thrive in a fast-paced environment, manage competing priorities with confidence and build strong relationships across the business.

What you'll be doing

• Managing complex diaries and calendars for senior stakeholders
• Coordinating domestic and international travel arrangements, including flights, hotels, visas and itineraries
• Organising meetings, conference calls and video calls, ensuring all logistics and materials are prepared
• Processing expenses and invoices accurately and efficiently
• Managing stakeholder communications and responding to ad hoc requests
• Maintaining office systems, records and administrative processes
• Supporting workplace activities and contributing to a positive employee experience
• Building strong relationships with colleagues, visitors, suppliers and key stakeholders
• Providing administrative support across teams when required

What we're looking for

• Previous experience in a Team Assistant, Executive Assistant, Administration Assistant, Reception, Front of House or similar business support role
• Experience managing busy and ever-changing diaries
• Strong organisational skills with the ability to prioritise multiple tasks
• Experience coordinating travel and meeting logistics
• Excellent communication and stakeholder management skills
• A proactive approach with strong attention to detail
• Confidence using Microsoft Outlook, Word, Excel and PowerPoint
• A flexible and adaptable mindset with a passion for delivering outstanding service