At M&G, our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions.

Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions.

Through telling it like it is, owning it now and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and offer workplace adjustments to ensure you have the support you need to succeed in your role.

The Role:

The Company Secretary Senior Administrator - Real Estate plays a key role in delivering high-quality fund administration, governance and company secretarial services across a portfolio of real estate fund and corporate structures.

Working under the direction of the portfolio owner, the role coordinates day-to-day governance and administration across allocated structures, independently progresses routine and moderately complex matters, and escalates material or technical matters where appropriate.

The role supports board processes, real estate transactions, structure launches, reorganisations and wind-ups, while ensuring statutory, regulatory and internal requirements are met. It acts as a key operational contact for directors, internal stakeholders, service providers and external advisers and contributes to accurate records, effective information flows and timely delivery of portfolio requirements.

Key Responsibilities Required:

Portfolio Administration and Governance Coordination

• Support the day-to-day administration of a defined portfolio of fund, GP, LP and corporate structures, ensuring governance activities, company secretarial requirements, transaction deliverables and administrative obligations are progressed accurately and within agreed timeframes.
• Coordinate governance activities and maintain oversight of routine deliverables, escalating material matters, risks or issues where appropriate.
• Act as a key contact for directors, internal stakeholders, external advisers and service providers on day-to-day and transactional matters.
• Help ensure actions are progressed to completion, maintain accurate records and provide timely updates on portfolio priorities, emerging risks and governance requirements.
• Support less experienced colleagues by sharing knowledge, reviewing work where required and contributing to a collaborative team environment.
• Support the maintenance of statutory records and coordinate Companies House filings and other regulatory submissions. Ensure governance records remain accurate, complete and up to date, escalating filing risks, issues or deadlines as appropriate.

• Maintain governance records, statutory information and portfolio data across relevant systems and information sources, ensuring information remains complete, accurate and up to date.
• Identify data inconsistencies, process inefficiencies and governance gaps.
• Contribute to improvements that strengthen controls, enhance reporting quality and support consistent governance standards across portfolios.
• Support the ongoing development of processes, documentation and management information to improve operational efficiency and the effectiveness of governance activities.

• Support company secretarial and governance activities associated with real estate transactions.
• Coordinate information requests, maintain transaction records, monitor action trackers and assist with the preparation of governance papers, board materials and concise decision-making summaries.
• Work closely with internal and external stakeholders to help identify governance requirements, meet deadlines and complete transaction-related actions in line with agreed timelines and governance standards.

• Support the governance and administrative aspects of structure launches, reorganisations and wind-ups.
• Assist in coordinating actions arising from working groups, maintain governance documentation and track deliverables to support successful implementation.
• Ensure required filings, approvals, records and governance actions are completed accurately and in accordance with established procedures and regulatory requirements.

• Build and maintain effective working relationships with internal stakeholders, including Fund Management, Tax, Accounting, Legal and Directors, alongside external advisers, directors and service providers.
• Communicate clearly and professionally with stakeholders at all levels, providing timely updates, responding to queries and coordinating activities across multiple parties.
• Develop a strong understanding of stakeholder requirements and contribute to effective decision-making through accurate information, sound judgement and proactive support.