Shipping Documentary Coordinator (Import/Export)

Overview

To support and assist within the Shipping Documentary Operations Team, ensuring contracts are executed in an efficient and timely manner. NO hybrid working,

Key deliverables (Essential duties and responsibilities)

• To ensure contract files are received from Trading Team in good order
• To ensure Documentary Instructions / Shipping Instructions are issued on time and following relevant Incoterm; FOB, CIF, CFR and FCA

• To co-ordinate with customers and suppliers worldwide; ensuring goods are expedited and shipped on time and in the correct manner
• To be able to enter details into SAP B1 computer system
• To review and assist with updating of M files and transfer over to archive
• To assist with scanning and Archiving old files to M files regularly
• Update SAP with vessel discharge dates
• To understand documentary requirements for different countries, including Legalization / Certification / Conformity Certificates
• To provide documents to customers on time, which include, Invoice, Bills of Lading, Certificate of Origin, Insurance Certificate, Packing List, Certificate of Analysis
• To present documents to Bank for payment under Letters of Credit and Documentary Collection basis
• Constant liaison between suppliers, buyers, traders
• To monitor shipments and provide regular updates to customers
• Proactively follow-up on all requests and queries on time
• To check and pass suppliers invoices to the Accounts department for payment
• To have a basic knowledge of Letters of Credit and how they operate
• Ensure customers receive a high level of service
• To maintain and improve the working relationship with the relevant departments
• To liaise with suppliers and customers throughout the documentation process to ensure that client needs are being met

Job Requirements

• 2 – 3 years’ experience ideally in Shipping Commodities and / or Trading
• Ability to understand Contracts and INCOTERMS.
• Good communication skills both written and verbally.
• Ability to multitask.
• Very good attention to detail.
• Flexible attitude.
• Good computer and information technology skills.
• Highly organized with an aptitude for problem-solving.
• Strong team player and can take responsibility.
• Will fit in well with our multicultural environment.

NB: No Sponsorship