Business Support Manager

• Annual Salary: 35k
• Location: Somerset
• Job Type: Full-time

We are seeking a proactive and highly organised Business Support Manager (BSM) to support our Managing Director (MD). This role is pivotal in enhancing productivity and achieving strategic priorities. The BSM will manage a variety of administrative tasks including diary management, travel arrangements, event coordination, and the preparation of documents and presentations. The ideal candidate will act as a trusted advisor to the MD, ensuring the smooth operation of their schedule and confidentiality of sensitive information.

Day-to-day of the role:

• Manage and control documents and folders via Team Centre.
• Arrange travel and accommodations, ensuring efficient diary management for WLT members.
• Coordinate meetings and events, including company awards, by managing bookings, accommodations, and communications.
• Create templates for monthly reporting and update CEMAR and client information.
• Monitor and chase outstanding WLT actions and coordinate Long Service Awards.
• Handle expenses and overhead expenditure tracking while following the correct audit process.
• Coordinate meeting rooms and client & external visits.
• Prepare agendas, minutes, and actions for various meetings and ensure the smooth running of the MD’s schedule linked to strategic priorities.
• Act as the MD’s confidant and stand-in during meetings when required.
• Support corporate events and manage event organisation as needed.

Required Skills & Qualifications:

• Minimum of 1 year PA or diary management experience.
• Proficient in Microsoft Office applications including PowerPoint, SharePoint, Teams, and Excel.
• Excellent communication skills and the ability to work collaboratively across different departments.
• Ability to work in a fast-paced environment and manage both operational and strategic responsibilities.
• Flexible approach to working hours, accommodating a 24/7 business operation.
• Driving Licence is essential.

Desirable:

• Project Management experience.
• Prince 2 Foundation certification.
• Knowledge of the transport sectors.

Benefits:

• [Please specify benefits such as healthcare, pension, etc.]

How to apply:

To apply for the Business Support Manager position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role. Ensure your application reflects your ability to perform in a dynamic environment and your passion for driving strategic initiatives.

This role is an excellent opportunity for someone who is dedicated to providing outstanding support and enjoys working in a role that blends both administrative and strategic responsibilities.