Ensure all purchase orders and purchase invoices (transport, third party and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected
Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to CODAS (accounts package) by the month end deadline.
Posting and review of all invoices ensuring accurate GL codes are used at all times
Maintenance of the statement reconciliation tracker monthly.
Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
Responsibility to ensure all purchase invoices are passed for payment within credit terms.
Respond to all supplier queries and disputes as required, maintain turnaround times on inbox & escalate where appropriate.
Cover for the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
Cover for the processing of the Bulk and Third Party invoices into the CODAS (Accounts Pakacge)
Responsible for updating the utilities tracker
Question all purchases and ensure we are not paying for services/goods we are not receiving.
Processing and re-imbursement of employee expenses inline with the company expenses policy
Looking for opportunities to adopt AI and to automate processes where possible
Person Specification
Highly motivated and driven
Great communicator that enjoys a team working environment
Agile and pro-active with a lot of initiative
System savvy and can confidently use MS, Excel and bespoke systems quickly
Rises to new challenges
A competent learner who can hit the ground running
Comfortable working in an office-based environment on a daily basis
Professional, accurate and diligent attitude
Positive can-do attitude and focused to achieve tasks and add value
Thrives in a fast-paced environment where speed and accuracy are both equally important
High degree of self-motivation with an ability to motivate others and uphold the Company Values
Additional information
Proven experience in supplier account reconciliation
Experience and demonstrable knowledge of Excel (pivot tables, SUM etc) is essential
Will also be expected to answer overflow calls from credit control, take customer payments or help with customer queries.