Health & Safety Coordinator

Temporary Position
Monday to Friday, 8:00am to 4:30pm

The Role

We are recruiting for a proactive and organised Health & Safety Coordinator to support the day-to-day facilities and compliance activities of our client's business. This is a varied role responsible for coordinating maintenance, managing contractors, maintaining compliance records, and supporting health and safety initiatives across the site.

Key Responsibilities

Facilities Coordination

• Coordinate planned and reactive maintenance activities.
• Manage relationships with contractors and service providers, including cleaning, security, and maintenance suppliers.
• Arrange repairs, servicing, inspections, and compliance visits.
• Monitor and resolve facilities-related issues in a timely manner.
• Support the upkeep of a safe, compliant, and efficient working environment.

Health & Safety

• Support the implementation of company health and safety procedures.
• Assist with workplace inspections, risk assessments, and safety audits.
• Coordinate fire safety checks, emergency procedures, and evacuation planning.
• Maintain records of accidents, incidents, near misses, and corrective actions.
• Support incident investigations and ensure reporting procedures are followed.
• Identify and escalate potential risks and hazards.

Compliance & Administration

• Maintain accurate health and safety records and compliance documentation.
• Coordinate statutory compliance activities, including PAT testing, fire alarm testing, emergency lighting checks, legionella monitoring, and contractor documentation.
• Ensure all certifications and records are up to date and audit-ready.
• Produce reports and management information relating to facilities and health & safety.
• Utilise facilities management systems, health & safety software, and Excel to track actions and maintain records.

Skills & Experience

Essential

• Previous experience in a Facilities Coordinator, Facilities Management, Workplace Coordinator, or similar role.
• Knowledge of UK Health & Safety legislation, including Health & Safety at Work Act, RIDDOR, and COSHH.
• Experience supporting risk assessments, workplace inspections, and audits.
• Experience managing contractors and coordinating maintenance activities.
• Strong organisational and communication skills.
• Good working knowledge of Microsoft Office, particularly Excel.

Desirable

• NEBOSH General Certificate or IOSH Managing Safely.
• First Aid at Work qualification.
• Fire Marshal/Fire Warden training.
• Experience using Facilities Management or Health & Safety systems.

Personal Attributes

• Proactive and solutions-focused.
• Strong attention to detail and commitment to compliance.
• Able to remain calm and professional under pressure.
• Effective team player with the ability to work independently.
• Strong problem-solving and decision-making skills.

Benefits

• Competitive salary.
• Weekly pay.
• Supportive and friendly working environment.

To apply, please submit your up-to-date CV or contact Rachel Dunham at Reed Ipswich for more information.