Legal Personal Assistant

Job Type: Full-time
Location: Guildford, Surrey
Salary: Up to £32,944

Brief description: An excellent opportunity has arisen for a Legal PA to join a well-established and highly regarded law firm. This Legal PA position would suit someone with strong legal secretarial experience, excellent organisational skills and the confidence to work proactively in a fast-paced litigation environment.

A respected legal practice is seeking a Legal PA to provide high-quality support to fee earners within its Dispute Resolution team. The role is ideal for someone with previous litigation or contentious matters experience who can manage diaries, documents, emails and client communication with a high level of professionalism and initiative.

Day-to-day of the role

• Prepare correspondence, legal documents and digital dictation accurately and efficiently.
• Manage diaries, appointments and meetings for fee earners, ensuring schedules are well organised.
• Support the progression of client matters, including handling routine tasks with minimal supervision where appropriate.
• Liaise with clients in person and by telephone, delivering a professional and friendly service at all times.
• Maintain filing systems, including opening, closing, storing and retrieving client files in line with procedures.
• Use the case management system and complete online forms and administrative tasks as required.
• Assist with post, copying, meeting room preparation and general departmental support.
• Provide cover and support to other secretarial colleagues and offer guidance to junior or temporary staff when needed.
• Help improve departmental efficiency by identifying practical ways of streamlining processes.
• Maintain strict confidentiality in relation to client and firm information.

Required Skills & Qualifications

• Substantial legal secretarial experience, including at least 2 years’ experience within dispute resolution for a Legal PA level role.
• Experience within litigation or other contentious legal work would be highly advantageous.
• Excellent audio typing and touch-typing skills with a high level of accuracy.
• Strong IT skills, including confidence using case management systems; previous experience with Practice Evolve would be beneficial.
• Ability to manage a busy workload, work to deadlines and remain calm under pressure.
• A proactive approach, with the confidence to use initiative and anticipate the needs of fee earners.
• Strong communication and interpersonal skills, with a professional and courteous manner.
• A genuine interest in legal work and a commitment to high standards of client service.
• Ability to work effectively both independently and as part of a wider team.

Benefits

• Competitive salary with annual salary review and annual bonus scheme.
• 5% employer pension contribution and life assurance/death in service benefit.
• Private medical cover and company sick pay.
• Interest-free season ticket loan and Cycle to Work scheme.
• 25 days holiday plus Bank Holidays.
• Enhanced maternity, paternity, shared parental and adoption benefits.
• Employee Assistance Programme, wellbeing initiatives and regular socials.

How to apply

To apply for this Legal PA opportunity, please submit your CV and a cover letter outlining your relevant experience, particularly within dispute resolution or litigation support, and why this role is of interest to you to Mark Watts, At Reed Legal – your local legal recruitment expert.