Accounts Administrator

Overview

We are seeking an organised and detail-oriented Accounts Administrator to support the finance and administration functions of the business. The role covers accounts, payroll, credit control, VAT returns, and general office support. Experience with Sage and a finance or accounting background are essential.

Key Responsibilities

Accounts Administration

• Manage supplier, customer and third-party accounts.
• Process bank receipts and deposits.
• Reconcile accounts and investigate discrepancies.
• Raise and process invoices, including proformas and export documentation.
• Carry out credit control, customer statements and payment chasing.
• Manage supplier payments and monthly payment runs.
• Process credit card transactions and maintain accurate VAT records.
• Prepare and submit quarterly VAT returns.
• Maintain accounting records, databases and spreadsheets.
• Set up direct debits, customers and suppliers.
• Assist with year-end accounts and filing.

Payroll Administration

• Maintain employee records within Sage Payroll.
• Process payroll, including overtime, bonuses, deductions and statutory payments.
• Verify employee hours before payroll processing.
• Generate payslips, P45s and annual P60s.
• Process pension and National Insurance contributions.
• Respond to payroll-related queries.
• Onboard new employees onto HR, payroll and pension systems.
• Process leavers and update pension records.
• Assist with payroll year-end and P11D requirements.
• Ensure employee records remain GDPR compliant.

General Administration

• Answer phones and assist with reception duties.
• Monitor and report staff absences.
• Order PPE, stationery and office supplies.
• Prepare letters and correspondence when required.
• Ensure company certifications and documentation remain up to date.
• Liaise with insurance providers and utility suppliers regarding renewals.
• Support contract renewals and supplier management.
• Provide cover for colleagues during periods of absence.
• Undertake ad hoc administrative duties as required.

Skills & Experience

Essential

• Previous experience in an Accounts Administrator or similar finance role.
• Strong bookkeeping and credit control knowledge.
• Sage Accounts and Sage Payroll experience.
• Good Excel and data entry skills.
• High level of accuracy and attention to detail.
• Strong organisational and time management skills.
• Ability to work independently.
• Professional communication and telephone manner.

Desirable

• VAT return preparation experience.
• Payroll administration experience.
• HR administration and employee onboarding experience.
• Experience within manufacturing, engineering or similar sectors.

Personal Attributes

• Reliable and trustworthy.
• Proactive and self-motivated.
• Strong problem-solving skills.
• Able to manage multiple priorities.
• Professional when handling confidential information.
• Flexible team player.