Estimating Assistant Salary: £35,000 - £45,000 + Package Location: Central London The Client: My client is recognised as a market leading contractor throughout the UK and Europe. They are specialists in delivering commercial, rail, healthcare / life sciences and data centre projects, whilst they also operate in the public, health, education and pharmaceutical sectors. Their experience ranges from small work contracts circa £500k to major projects in excess of £100m. Due to continuous growth, our client has recently secured a number of key projects win and as a result, they are actively looking to recruit an Estimating Assistant. Role: The Estimating Assistant provides coordination, administrative and document-management support throughout the company's mechanical and electrical tendering process. The role holder will support the estimating team by maintaining accurate tender records, issuing supply-chain enquiries, collating quotations, managing tender information and assisting with the preparation of compliant submissions. The Estimating Assistant will help ensure that the department operates efficiently, tender deadlines are achieved and all information is appropriately controlled, accessible and handled confidentially. KEY RESPONSIBILITIES: Estimating Governance Comply with the company's estimating procedures, policies and quality requirements. Assist estimating staff with the preparation and completion of estimating tasks. Set up tender folders, trackers and standard documentation for new enquiries. Assist with the receipt, checking and recording of tender documents. Maintain key tender dates, action trackers and enquiry schedules, highlighting outstanding items to the responsible Estimator. Issue supplier and subcontractor enquiries and monitor quotation returns. Collate quotations and supporting information for review by the appropriate staff. Undertake accurate material take-offs and pricing activities in line with tender requirements. Assist with formatting and quality checking tender submissions, clarifications and appendices. Maintain tender outcomes, supplier information and departmental templates. Document Management Create and maintain tender folders within the document management system. Manage appropriate user access and ensure documents follow established filing and naming procedures. Download, upload, log and distribute tender information received through document management systems and client portals. Complete regular portal checks and notify the appropriate staff of new documents, revisions or addenda. Maintain document registers and ensure superseded information is clearly identified. Identify missing, duplicated or inaccessible documents and escalate any issues. Quality check documents before issue and maintain an accurate record of submissions and correspondence. Archive completed, unsuccessful or withdrawn tenders in accordance with company procedures. Handling Sensitive or Confidential Documents Handle confidential and commercially sensitive information with discretion. Ensure restricted documents are securely stored and only accessible to authorised individuals. Issue, monitor and maintain an accurate tracker of non-disclosure agreements. Follow up outstanding Non-Disclosure Agreements (NDAs) and check that returned documents are correctly signed and completed. Ensure fully executed NDAs are saved securely and returned to the relevant party. Do not release confidential tender information until the required NDA has been completed and approved. Essential Exp: GCSEs or equivalent, including Maths and English. Proficiency in Microsoft Office, particularly Excel and Word. Strong organisational skills and attention to detail. Good written and verbal communication skills. Ability to manage multiple tasks and work to deadlines. Desirable Exp: Experience in an administrative or support role within a construction or commercial environment. Experience supporting estimating, commercial or procurement teams. Familiarity with tendering processes and construction terminology. Exposure to estimating software or document management systems