Main purpose of job Finance Assistant

To be responsible to the Finance Officer (Cashier Service) for the delivery of a quality cashier service.

To assist with managing the councils cash resources and bank accounts in line with the needs of user departments.

Summary of responsibilities and personal duties Finance Assistant

• To assist the Finance Officer (Cashier Service) with tasks relating to the management of the cashier service including its bank accounts.

• To assist the Finance Officer (Cashier Service) with the updating of appropriate policies, regulations and legislation.

• To provide advice and guidance to user departments and suppliers with regard to the cashier service.
• To liaise with the appropriate bank(s) under the direction of the Finance Officer (Cashier Service) with regard to banking facilities and queries.
• To administer payroll deductions and ensure timely payment to recipients, for example, Inland Revenue, NILGOSC, Trade Unions and other relevant bodies.
• To process payments in relation to Accounts Payable and Payroll transactions.
• To assist with the administration and preparation of statistical reports relating to the Cashiers Imprest Bank Account, Euro Bank Account and other bank accounts relevant to the cashier service.
• To assist the Finance Officer (Cashier Service) with maintaining, updating and monitoring a list of the councils bank accounts.
• To assist with the Bankers Automatic Clearing Systems (BACS) on behalf of the council by liaising with the sponsor, BACS and Digital Services in respect of new developments.
• To assist with the implementation of best value and quality improvements.
• To make recommendations to the Finance Officer (Cashier Service) with regard to developing and improving the service.
• To participate in all induction and in-service training provided by Belfast City Council and in the induction and support of all newly appointed staff and other human resource management policies and procedures, as appropriate, including, absence management, disciplinary and grievance procedure.

• To act in accordance with the council and departmental policies and procedures including customer care, equal opportunities, health and safety, safeguarding and any pertinent legislation.

• To undertake the duties in such a way as to enhance and protect the reputation and public profile of the council.

• To undertake such other relevant duties as may from time to time be required.

Experience Finance Assistant

Applicants must, as at the closing date for receipt of application forms, be able to demonstrate, by providing personal and specific examples on the application form, at least one years relevant experience in each of the following areas:

• working in a financial environment and dealing with reconciliation of payments in [1]a large public or private sector organisation;
• using Microsoft Office IT applications and financial packages used for the processing of BACS payments; and
• working in a busy office environment as part of a team, using prioritisation skills to adhere to strict deadlines.