Office Administrator

Location - Segensworth

Salary - £28,000 - £34,000/annum

We are seeking an organised, proactive and detail-oriented Office Administrator to join client’s team.

This is a varied role combining office administration, accounts and finance, making it ideal for someone who enjoys working across different areas of a business.

You will play an important role in ensuring the smooth day-to-day running of the office, while also supporting the finance function and travel and accommodation booking.

The Role

The successful candidate will have a good balance of administrative and accounts experience, be highly organised and confident managing multiple priorities. You will work closely with management, project teams, suppliers and external contacts.

Key Responsibilities

Office Administration

• Managing the day-to-day administration of the office and supporting the wider team.
• Managing emails, correspondence and general enquiries.
• Maintaining organised electronic and physical filing systems.
• Maintaining spreadsheets, company records and documentation.
• Coordinating meetings and meeting room bookings.
• Managing employee and subcontractor documentation.
• Supporting project managers with general administration and coordination.
• Liaising with suppliers and external contacts.
• Organising uniforms and other requirements for employees and subcontractors.
• Maintaining and updating the company CRM system.
• Assisting with quotations and maintaining accurate quote records.
• Arranging and coordinating travel, including flights, accommodation, taxis and hire cars.
• Handling ad-hoc administrative requests and providing general support to the office manager and the wider team.

Finance and Bookkeeping

• Assisting with day-to-day bookkeeping, invoicing and financial administration.
• Processing and recording invoices accurately.
• Entering invoices against the correct project or P&L.
• Assisting with bank reconciliations using Xero.
• Checking, matching and reconciling transactions in Xero.
• Batch importing bills and bank statements into Xero.
• Maintaining cash flow spreadsheets and keeping financial information up to date.
• Managing payment lists and monitoring outstanding payments.
• Maintaining accurate financial records and ensuring invoices, receipts and supporting documentation are correctly filed.
• Liaising with suppliers regarding invoices, payments and account queries.
• Providing general support to the wider finance function as required.

About You

We are looking for someone who is organised, reliable and proactive, with the ability to manage both administrative and finance responsibilities.

You will ideally have:

• 1–2 years' or more experience in an accounts and/or administrative role.
• Previous Finance/Accounts experience, preferably including experience with Xero.
• Good understanding of invoicing, bookkeeping and bank reconciliation.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time-management skills.
• The ability to manage multiple tasks and competing priorities.
• Excellent written and verbal communication skills.
• Good working knowledge of Microsoft Office
• The ability to work independently while also being a supportive member of the wider team.
• A flexible approach and willingness to get involved across different areas of the business.
• Previous experience of travel and accommodation booking would be advantageous.

Qualifications

As a minimum, applicants should hold GCSEs at Grade 4/C or above, particularly in English and Maths.

Benefits: