Office & Facilities Manager

• Annual Salary: £32,000
• Location: Wembley
• Job Type: Full-time

We are seeking a proactive and organised Office & Facilities Manager to oversee our office operations and facilities management. This role is crucial for ensuring the smooth running of our office environment and supporting our staff effectively.

Day-to-day of the role:

• Manage reception and handle telephone enquiries.
• Organise incoming and outgoing deliveries and manage post.
• Oversee general office administration and day-to-day office management.
• Coordinate office facilities, including cleaning, air conditioning, PAT testing, waste management, and utilities.
• Handle service contracts, contract renewals, maintenance visits, repairs, and supplier relationships.
• Manage office security systems, including alarm systems and staff access fobs.
• Control stationery and office stock, and handle archiving and filing.
• Administer site setup, including health and safety products, signage, and first aid supplies.

Fleet Management:

• Administer company vehicles, including insurance, road tax, and fuel cards.
• Coordinate vehicle purchases, sales, and handovers, and maintain vehicle records.

Staff Support & HR Administration:

• Manage holiday planners, timesheets, and DBS checks.
• Maintain subcontractor and supplier records and coordinate staff training and development.

Travel, Events & Communications:

• Organise staff travel, accommodation, and social events.
• Manage company social media accounts and support marketing and communications.

Project & Operational Support:

• Assist with tender submissions, document preparation, and provide administrative support to various teams.
• Support business improvement initiatives and operational projects.

Required Skills & Qualifications:

• Proven experience in office management, facilities management, or a similar role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and experience with financial administration.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and training.
• Supportive and dynamic work environment.

To apply for the Office & Facilities Manager position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.