Document Controller

Warwick (2 days onsite)

3 Month Contract (Possible long-term opportunity)

Our client, a dynamic player in the energy sector, is seeking a skilled Document Controller to join their exciting Project Controls Team within the Construction Directorate. This is a remarkable opportunity to contribute to the management of vital project documentation, supporting the organisation's vision of accelerating a clean, secure, and affordable energy future through world-class interconnection and offshore assets.

As a Document Controller, you will play a pivotal role in ensuring the efficient management of project documentation across Capex Delivery Projects. Your responsibilities will include:

• Maintaining accurate and up-to-date records of all project documentation, ensuring compliance with data security and Document Control Procedures.
• Acting as the single point of contact for all Document Management matters across assigned projects.
• Designing, implementing, and maintaining secure information flow processes to facilitate project delivery.
• Providing first-line assurance of information quality when interfacing with contractors, vendors, and subcontractors.
• Reviewing, developing, and authoring process documentation and training materials related to Document Management.
• Delivering training and ongoing support to both internal and external stakeholders on the use of Document Management Systems.
• Conducting quality assurance reviews to ensure compliance with relevant standards, including ISO 19650.
• Developing and administering SharePoint sites to enhance collaboration.
• Creating and maintaining document control dashboards for clear visibility of document status and performance.
• Supporting procurement activities by advising on Information Management requirements.

Essential Skills and Experience:

The ideal candidate will possess the following qualifications and skills:

• A minimum of 2 years of document control experience.
• Proven experience with at least one Electronic Document Management System (EDMS), such as Aconex.
• Strong document management skills, ideally gained within project management or engineering/construction environments.
• Proficiency in Microsoft Office applications, particularly advanced knowledge of SharePoint (site creation and administration).
• Experience using Power BI to develop automated reports and dashboards.
• Demonstrated ability to engage effectively with both internal and external stakeholders.
• Strong interpersonal skills, with the ability to build lasting relationships across all levels of the organisation.
• Highly organised self-starter with excellent attention to detail and the ability to manage multiple priorities.
• Skilled in authoring and reviewing process documentation and work instructions.

How to Apply:

Ready to embark on this exciting journey? Click the 'Apply Now' button and submit your resume along with a brief cover letter outlining your relevant experience and why you would be the perfect fit for our team. We can't wait to meet you!

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.