Reed is recruiting on behalf of a well-established and growing records management organisation for a Document Scanning & Registering Operator.

This is an excellent opportunity for a meticulous and organised individual to join a busy operational team responsible for the secure handling, digitisation and registration of confidential business records. Working with specialist scanning equipment and document management systems, you'll play a key role in ensuring customer documentation is processed accurately, securely and within agreed service levels.

• Location: Cardiff
• Salary: £13.50 per hour
• Job Type: Full-time, Permanent
• Hours: Monday to Friday, 8:00am - 4:30pm (40 hours per week)
• Autoenrollment pension
• Fully subsidised kitchen
• Opportunity to join a growing and successful organisation

Key Duties and Responsibilities

• Scan and process confidential client documentation accurately and efficiently.
• Follow specific work instructions and indexing requirements.
• Complete quality checks on scanned documents before upload to digital systems.
• Register and barcode customer records in line with company procedures.
• Update internal databases and maintain accurate operational records.
• Support the movement of files and documentation between operational areas.
• Prepare records and files for secure storage.
• Ensure all customer requests are completed within agreed timescales.
• Follow GDPR, Health & Safety and quality management procedures at all times.
• Maintain a clean, organised and secure working environment.

Candidate Requirements
Essential

• Full UK driving licence and access to your own vehicle.
• Strong attention to detail and accuracy.
• Good written communication, spelling and grammar.
• Competent IT skills, including Microsoft Office.
• Excellent organisational skills.
• Ability to work effectively as part of a team while managing individual responsibilities.
• Positive attitude with a proactive and reliable approach to work.

Desirable

• Previous experience in document handling, administration, records management or data processing.
• Understanding of quality procedures and process-driven environments.
• Experience working with scanning equipment or document management systems.

Important Information

Due to the nature of the role and the handling of confidential information, successful applicants will be required to undertake a DBS check. Any offer of employment will be subject to satisfactory background screening.

If you are highly organised, detail-focused and looking for a role where accuracy and professionalism are valued, we'd love to hear from you.