HR & Office Administrator West End Part-time 22.5 hours per week 9:00am to 5:30pm £45k - £50k pro rata
My client is one of the world’s largest commodity trading companies located in in the West End The HR & Office Administrator is responsible for the smooth running of the UK office, overseeing day-to-day administration, HR processes, business travel and executive support.
WHAT YOU’LL DO;
Coordinating business travel arrangements, including flights, trains, hotels, restaurants and taxis.
Providing executive assistant support to senior management as required, including:
Diary management and meeting coordination.
Booking meetings, restaurants and catering.
Managing comprehensive travel arrangements, including visa applications and second passport arrangements where necessary.
Preparing correspondence, reports and presentations.
Overseeing the day-to-day running of the office, including:
Monitoring and ordering office supplies.
Administering incoming and outgoing post and courier deliveries.
Meeting and greeting clients, visitors and colleagues from other offices.
Arranging security passes for employees and visitors.
Answering telephone calls professionally and efficiently, taking clear and detailed messages where necessary.
Maintaining a clean, tidy and organised office environment.
Managing meeting room bookings and arranging refreshments.
Processing expenses.
Liaising with building management and contractors regarding the maintenance of office equipment, appliances and furniture.
Developing, maintaining and communicating office processes and procedures, and keeping employees informed of relevant office updates and announcements.
Managing relationships with office suppliers and contractors.
Coordinating first aid, fire marshal and health and safety responsibilities, including relevant checks.
Providing administrative support to the Marketing team as required, including coordinating meeting schedules, preparing and maintaining invitation lists, and assisting with other administrative tasks relating to events.
Organising office events, meetings and functions, including office parties and conference room arrangements.
Managing general administrative tasks as required, including the processing, monitoring and tracking of invoices.
Handling confidential information and sensitive matters with discretion.
Being available to respond to out-of-hours requests, as required.
Managing UK-specific HR matters and documentation, including:
Recruitment and the preparation and issuance of employment contracts.
Employee onboarding and offboarding, including starters and leavers.
Absence management and record-keeping.
HR policies and procedures.
Visa and work permit administration.
WHO YOU ARE;
Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous but is not essential.
Previous experience in an HR and office administration role.
Demonstrable experience of supporting and liaising with senior management.
Excellent proficiency in Microsoft Office.
Exceptional time management and organisational skills.
Strong communication skills, both verbal and written.
Excellent attention to detail and a high degree of accuracy.
Ability to manage multiple tasks and competing priorities in a fast-paced environment.
A professional, proactive and organised approach to work.
A positive, helpful attitude and a willingness to learn and develop.
Ability to work from the office on all contracted working days.
REF: ARA222429 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.