Office Reception and Facilities Coordinator

Staines-upon-Thames | Full-time | Monday-Friday | 12-Month Fixed-Term Contract | Office-Based | £30-40k

Are you an organised and proactive professional looking for a varied role where you can take ownership of reception services, coordinate office facilities and provide administrative support?

Key Responsibilities

• Manage reception services and act as the first point of contact for visitors

• Coordinate meeting rooms, catering, post, deliveries and general office supplies

• Maintain a safe, efficient and well-presented office environment

• Carry out facilities checks and maintain accurate records

• Arrange maintenance and liaise with external suppliers and contractors

• Provide administrative support to the Health and Safety team

• Support the Executive Assistant to the CEO with meeting coordination, minute-taking and action tracking

• Arrange travel and process expenses

• Assist with the planning and organisation of company events

• Manage competing priorities and resolve day-to-day issues, escalating matters where appropriate

• Build effective relationships with colleagues, visitors and external contacts

About You

• Previous experience in reception, office administration, facilities coordination or a similar role

• Strong organisational and time-management skills

• Excellent written and verbal communication skills

• Good attention to detail and the ability to maintain accurate records

• The confidence to use your initiative and resolve day-to-day issues

• The ability to manage competing priorities and work effectively under pressure

• A professional and approachable manner when dealing with visitors, colleagues and external suppliers

• The ability to work independently while supporting teams across the organisation

The role offers:

• A 12-month fixed-term full-time contract

• £30k-40k

• Defined benefit pension scheme

• A varied role combining reception, facilities and administrative responsibilities

• The opportunity to work with teams across the organisation and contribute to its day-to-day operations

Apply Now

If you’re an organised and proactive professional looking for a varied office-based role where you can make a real difference, we’d love to hear from you.

Apply today with your CV!