Administrator
Location: Didcot, Oxfordshire
Salary: £15.38 per hr PAYE
Contract: Untill November 2027

Client: Equans

Working Pattern: This is a part time role to cover maternity leave - the role will be 4 hours a day however we are happy to be flexible with the hours i.e. 8 - 12, 10 - 12 or 12 - 4

EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations. EQUANS is a Bouygues group company.

Job Description:

• Entry & verification of engineer's timesheets & job reports assisted by Contract Managers
• Processing Purchasecards receipts and coding to an online banking system
• Calculation and verification of overtime hours ready for monthly submission to Payroll
• Liaise with Contract Managers & Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to Management team
• Generate invoices and issue to customers through agreed communications channels such as emails & customer CAFM systems, on a monthly basis
• Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information / evidence is in place
• Chase appropriate parties for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place and file accordingly
• Uploading of statutory documentation for Compliance tracker, client portals Equans customer, including but not limited to Combustion, Refrigeration and NICEIC Certification.
• Processing any contractual requests ensuring the system is up-to-date including renewals and variations, ensuring the correct forms are submitted to support changes.
• Carry out general administrative duties in line with the departmental policies & procedures as required
• Undertake any 'ad hoc' duties as requested by the Management team which are commensurate with the role

Next Steps:If shortlisted, a recruiter from the team will contact you within 24-48 hours for an initial discussion.

Guidant, Carbon60, Lorien & SRG - The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy.