Office & Projects Manager

Location: Maidenhead, Berkshire

Department: Regional Operations / Executive Support

Duration: 12 months

Payrate: £44,000

About the Role

We are seeking an experienced, highly organised Office & Projects Manager to drive operational excellence across our Maidenhead office. Acting as a central pivot for regional operations, this role combines office administration, procurement and invoice management, event organisation, and key business project delivery directly alongside the General Manager.

If you are a proactive problem solver with exceptional communication skills who thrives in a fast-paced environment, this role offers a diverse and impactful scope across multi-disciplinary teams.

Key ResponsibilitiesProcurement & Financial Administration

• Act as the primary contact for purchasing, vendor agreements, Master Services Agreements (MSAs), and Statements of Work (SOWs).

• Manage purchase orders, invoice processing, expense approvals, and vendor compliance onboarding.

• Identify cost-reduction opportunities, negotiate supplier terms, and optimise purchasing procedures.

Event & Travel Management

• Schedule, budget, and execute internal and external events, congresses, and business conferences.

• Coordinate travel, accommodation, and transportation for executive leadership and external clients.

• Oversee compliance documentation for marketing and market access initiatives (PSAs, market research, indirect sponsorships).

Executive Support & Office Governance

• Provide high-level administrative support to the General Manager, including diary management, travel arrangements, and expense reports.

• Lead onboarding, equipment procurement, system access, and induction schedules for new team members.

• Oversee sales/marketing support material warehousing, approvals, and distribution controls via internal platforms.

• Lead ad-hoc operational projects and key strategic initiatives as assigned by the General Manager.

What We Are Looking For

• Experience: Proven track record in office management, project coordination, executive support, or procurement administration.

• Education: Bachelor's degree, diploma, or equivalent professional background.

• Technical Skills: Advanced proficiency in Microsoft Office and Outlook; experience with document approval or enterprise workflow systems is an advantage.

• Key Attributes:

  • Exceptional written and verbal communication skills (Fluent/Professional English).

  • Strong negotiation, problem-solving, and budget-tracking abilities.

  • High attention to detail with the ability to manage multiple competing priorities independently.

  • Collaborative mindset with strong interpersonal skills to build trust across internal and external stakeholders.

Why Join Us?

This position offers a central role within a dynamic business environment, giving you direct visibility with executive leadership and cross-functional teams across Europe. You will play a vital part in maintaining smooth daily operations while driving key business projects forward.

To Apply: Please submit your CV along with a brief summary highlighting your relevant office management and project coordination experience.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.