Commercial Administrative Assistant
Location: Sheffield
Hours: Monday–Thursday, 8:00am–4:30pm | Friday, 8:00am–2:00pm
Travel: Occasional travel required

The Elevation Recruitment Group are supporting a client in the recruitment of a Commercial Administrative Assistant to join their team. Our client specialises in the design and manufacture of rail depot lifting and handling equipment.

This is an excellent opportunity for an organised, proactive individual looking to develop their career within a commercial and technical environment. Working closely with the Sales Director and wider business, you will provide essential administrative support across sales, tenders, site services, accounts, purchasing and production. This is a varied, hands-on role where no two days are the same. You will play an important part in ensuring customer enquiries are handled efficiently, quotations are progressed, records are maintained accurately and day-to-day business operations run smoothly.

Key Responsibilities

• Sales Administration: Handle initial customer enquiries, prepare and issue quotations, follow up outstanding quotes and log new opportunities on the CRM system.
• Commercial & Accounts Support: Create works orders within the ERP system and maintain accurate records, filing and documentation.
• Site & Service Coordination: Arrange travel, accommodation, vehicle hire and equipment hire, coordinate service van servicing, manage training and compliance records, and support service planning.
• Purchasing Support: Raise purchase orders for equipment hire and materials, providing administrative support to the Production Manager.
• General Administration: Answer incoming calls, welcome visitors, manage calendars and meeting invitations, and provide wider office support.
• Fleet & Production Support: Coordinate pool car bookings and usage records, assist with production administration and provide site support when required.

We are looking for someone who is organised, dependable and confident communicating with customers, suppliers and colleagues across different departments.

You will ideally have:

• A minimum of five GCSEs, or equivalent qualifications; A Levels are desirable.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• A customer-focused approach and a professional telephone manner.
• The ability to manage competing priorities and meet time-sensitive deadlines.
• A proactive attitude, with the confidence to use your initiative and resolve routine issues.
• Good IT skills, particularly Microsoft Office; experience with CRM or ERP systems would be an advantage.

Previous experience in administration, sales support, customer service or a similar office-based role would be beneficial. However, we are also keen to hear from candidates looking to establish or develop their career in commercial administration. You will work alongside experienced teams across sales, service, purchasing and production, developing valuable skills and building a strong foundation for future career progression.

If you are organised, enthusiastic and enjoy a varied role where your contribution makes a real difference, we would love to hear from you.

To apply, contact Amy Wood at Elevation Recruitment Group for further information.