Accounts Assistant & Payroll Coordinator

Location: Durham
Salary: £35,000+ DOE
Hours: 37.5 hours per week (Monday to Friday)
Working Hours: 8:00am-4:00pm, 8:30am-4:30pm, or 9:00am-5:00pm
Holiday: 25 days plus bank holidays (7 days reserved for Christmas shutdown)

My client is a successful and rapidly growing business that has recently expanded its operations with multiple new offices. They are looking to recruit a proactive and driven Accounts Assistant & Payroll Coordinator who can take ownership of key finance processes and play an important role in supporting the continued growth of the business.

This is a varied, hands-on position that will combine accounting, payroll and CIS responsibilities, while also providing the opportunity to become involved in month-end processes, VAT submissions and ongoing improvements across the finance function.

Key Responsibilities

• Process weekly/monthly payroll, ensuring all payroll data is accurate and submitted within agreed deadlines.
• Post and allocate bank transactions, maintaining accurate financial records across the finance systems.
• Process, review and validate supplier invoices, ensuring all costs are correctly coded and authorised.
• Process subcontractor invoices and maintain accurate CIS records.
• Prepare supplier payment runs and subcontractor payment schedules for approval and payment.
• Review employee expense claims, checking receipts and supporting documentation, maintaining expense records within Excel and preparing payment lists.
• Process employee expenses within Sage.
• Complete CIS reconciliations and ensure compliance with relevant regulations.
• Respond to payroll, supplier and subcontractor queries in a timely manner.
• Produce and maintain reports using Excel to support finance operations and decision-making.
• Support the development and improvement of finance processes, systems and reporting capabilities.
• Build strong working relationships with site teams and operational departments to ensure the smooth flow of payroll and expense information.
• Provide support and guidance to a junior member of the accounts team.

Month-End Responsibilities

• Complete bank reconciliations and investigate any outstanding variances.
• Perform payroll reconciliations to ensure accuracy between payroll and financial records.
• Post job costing and overhead allocations, including:
  • Company vans
  • Company cars
  • Fuel costs
• Assist with the preparation of month-end accounts and management reporting.
• Support VAT return preparation and submissions.
• Produce travel expense analysis for Head Office.
• Reconcile supplier statements and investigate any discrepancies.
• Assist in maintaining accurate financial records and ensuring month-end deadlines are achieved.

About You

• Has experience within accounts and payroll
• Has CIS knowledge and experience
• Is confident using Excel and accounting systems such as Sage
• Can work independently and take ownership of processes

The Opportunity

This is an excellent opportunity to join a business during an exciting period of growth. The role offers genuine responsibility, exposure to a broad range of finance activities and the chance to make a real impact on the development of the finance function while working as part of a close-knit and supportive team.

If you're interested, please submit your CV now!