People & Culture Coordinator

About the Role

We are seeking a proactive and organised People & Culture Coordinator to provide high-quality administrative support across the full People & Culture function. This role plays a key part in maintaining accurate HR data, supporting employee lifecycle processes, and delivering timely assistance to employees and managers. You will help ensure HR operations run smoothly while contributing to a positive employee experience.

Key Responsibilities:

HR Administration

• Maintain and update HR systems, records, and internal trackers.
• Manage employee data changes, benefits records, absence records, annual leave, sickness, and timesheets.
• Support payroll administration by providing accurate employee updates.
• Issue contractual change notifications, company letters, and other HR documentation.
• Ensure employee records are accurate, compliant, and up to date.

Onboarding & Offboarding

• Coordinate end-to-end onboarding and offboarding processes.
• Conduct and maintain right-to-work checks and employee compliance documentation.
• Schedule inductions and issue new starter documentation.
• Support recruitment administration, including job advertisements, CV management, and interview coordination.
• Complete relevant system updates and employee notifications.

HR Inbox & Employee Support

• Act as a first point of contact for HR-related queries.
• Manage shared HR inboxes, ensuring enquiries are responded to or escalated appropriately.
• Handle reference requests, manager changes, and general HR administration.
• Provide guidance and support to employees and managers where appropriate.

Scheduling & Coordination

• Coordinate meetings, interviews, inductions, workshops, and training sessions.
• Manage diaries and ensure timely follow-up on actions and commitments.

Learning & Development Administration

• Coordinate employee training and development activities.
• Maintain training records and learning matrices.
• Schedule training courses, workshops, and mandatory compliance training.
• Send reminders and track training completion.

Compliance & Audit Support

• Assist with internal and external audit preparation.
• Collate employee documentation and maintain compliance records.
• Support policy management and tender documentation where required.
• Maintain records of certifications and compliance updates.

Additional Responsibilities

• Provide cover for colleagues where appropriately trained and competent.
• Support wider People & Culture initiatives and projects as required.

About You:

Skills & Experience

• Previous experience in an administrative role, ideally within HR, People, or Employee Experience functions.
• Strong attention to detail and commitment to data accuracy.
• Excellent organisational and workload management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• High levels of discretion and confidentiality.

Personal Attributes

• Positive, professional, and proactive approach.
• Ability to work independently and collaboratively.
• Strong interpersonal skills with emotional intelligence and empathy.
• Committed to fostering a positive and inclusive workplace culture.

Technical Skills

• Good understanding of HR administration and employee lifecycle processes.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Comfortable learning and using HR systems and databases.