Baltic Recruitment are delighted to be supporting a leading manufacturing organisation with their search for a HR Administrator to join their team, providing essential administrative support across the business.

Overall Purpose:

• To provide HR Administrator support ensuring the efficient day to day running of reception ensuring that reception and switchboard are covered at all times, providing a professional, welcoming reception service.
• Responsible for maintaining accurate employee records, supporting recruitment and onboarding processes, assisting with day-to-day HR administration and managing reception duties.
• This varied role requires excellent communication skills, attention to detail, discretion and the ability to manage multiple priorities effectively. This role will be responsible for meeting room facilities at the Washington Manufacturing site overview of bookings, ensuring that arrangements are in place for the meeting, and additional arrangements such as catering and hotel booking/travel.

Key Duties:

Reception:

• To cover telephone/reception duties.
• Maintain HR email inbox and respond to general enquiries.
• Answer screen and direct incoming calls professionally
• To maintain the reception area in a clean, tidy and organised manner.
• Maintain Refreshment facilities, including order and stock control, vending machine liaison
• To carry out general reception administrative work, this to include:
  • Ensuring sundry items i.e. stationary is checked, stock levels maintained and orders placed through current computer system, when necessary.
  • Photocopier/Printer control and upkeep and sending emails as required,
  • Scanning, filing and protection of documents in accordance with GDPR requirements
  • To open, distribute and send out post on a daily basis.
  • To ensure under GDPR, employee data is effectively controlled, securely managed and stored in one of our internal databases.
• Carry out HR admin duties including minute taking, meeting/interview & training scheduling.
• Greeting all site visitors, ensuring visitor procedures are adhered to at all times.
• Complete Visitor Inductions.
• Adding Site Induction check sheets are uploaded to Rocket Medical public documents.
• Ensuring relevant contractors adhere to HSE rules, asbestos and legionella management plans whilst onsite

Administrative Support:

• Providing general administration support for Head of Operations as required.
• Providing general administration support for Head of HR as required
• Providing appropriate refreshments and ordering lunches as required for site.
• To assist in organising social events.
• To assist with Health, Safety and Environment Administration.
• General duties include:
  • Order Processing, maintaining and updating records accurately and in accordance with data protection requirements.
  • Maintenance of data, HRIS System, QPulse and other relevant company databases including spreadsheet updates.
  • General departmental administration duties.
  • Planning, booking and recording training requirements of all staff.
  • Customer telephone support, including queries.
  • Auditing.
  • Occupational Health Administration.
  • Document Digitisation
  • Handle confidential employee and business information with discretion.
• Ensure personal information is stored and processed securely.
• Support compliance with company HR policies and procedures.
• Assist with maintaining records required for employment and regulatory purposes.
• Promote a professional, inclusive and positive working environment

Quality Responsibilities:

• To ensure maintenance of quality standards and requirements by adhering to company procedures at all times.
• To maintain and improve upon the company's current activities in all environments and assistance with all future improvement activities.
• Continuously improve reception and administrative activities.

Accountability:

• To adhere to existing working practices, methods and procedures and to undertake training and development as identified and to respond positively and to new and alternative practices or systems.
• To co-operate in compliance with Health and Safety legislation, safe systems of work, policies and procedures in the performance of the duties of the post.
• To maintain total confidentiality and data protection as appropriate at all times.
• To undertake other duties and reasonable management instruction at all times.
• Taking responsibility for own personal development, in line with agreed annual performance objectives.

Key Requirements:

• GCSE English or Maths Grade C or above.
• Good standard of computer literacy and relevant software packages including: Microsoft Office/Excel.
• Experience of working within a business administration/HR type of role.
• Experience of handling sensitive/confidential information.
• Experience of data entry.

The Package:

• £26,000 - £29,000 per annum depending on experience.
• Monday - Friday, office based role.
• Pension contribution 5%.
• Pension Salary Sacrifice Scheme.
• Death In service Benefit 2 x Annual salary.
• Perkbox.
• Health Shield, Cash Health Scheme.