Legal Administrator - Land and Rural

Location: Edinburgh
Job Type: Permanent, Full-Time

The Opportunity

An established professional services organisation is seeking a highly organised and proactive Legal Administrator to join its specialist property and rural affairs team based in Edinburgh.

This role offers an excellent opportunity to become part of a busy and supportive legal environment, providing comprehensive administrative support across a varied caseload involving property transactions, estate matters, leasing arrangements, renewable energy projects, and other land-related work.

Key Responsibilities

Client Onboarding & Compliance

• Support the onboarding of new clients and matters.
• Prepare engagement documentation and client care correspondence.
• Assist with Anti-Money Laundering (AML) and Know Your Client (KYC) requirements.
• Maintain accurate client records and compliance documentation.

Matter Administration

• Open and maintain client files using the firm's case management systems.
• Prepare reports and update matter information as required.
• Ensure all documentation is recorded and managed accurately.
• Maintain electronic and manual filing systems.

Transactional & Property Support

• Request and prepare property searches and related documentation.
• Assist with registration documentation and submissions.
• Prepare Land and Buildings Transaction Tax (LBTT) returns and associated paperwork.
• Provide administrative support throughout property and land transactions.

Document Production

• Produce professional correspondence, reports, forms and legal documents.
• Format, proofread and edit documentation to a high standard.
• Undertake audio typing and dictation where required.
• Prepare presentations, meeting materials and supporting documentation.

Team Support

• Coordinate diary management and scheduling of appointments.
• Arrange travel and accommodation where required.
• Liaise professionally with clients, external contacts and internal stakeholders.
• Assist with the review and continuous improvement of departmental processes and procedures.
• Provide general administrative support to the wider team.

Person Specification

Essential Experience & Skills

• Previous experience in an administrative role within a legal, professional services or corporate environment.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and work to deadlines.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Experience producing and editing professional documents.
• Ability to work effectively both independently and as part of a team.
• Professional and client-focused approach.

Desirable Experience

• Previous experience within a legal administration or legal secretary role.
• Experience supporting property, conveyancing or rural business matters.
• Familiarity with case management systems.
• Understanding of AML and client onboarding processes.

What's on Offer

• Competitive salary and benefits package.
• Opportunity to work within a well-established and respected professional services environment.
• Structured training and development opportunities.
• Supportive team culture.
• Long-term career progression prospects.