Reed are currently working with a manufacturing business based in Croydon. We are supporting them with their search to hire a Sales Ledger Clerk, joining their team on a permanent basis. This role is crucial for managing the company’s incoming payments, ensuring accurate and timely invoicing, and maintaining strong financial controls. The successful candidate will play a key role in maintaining the company’s cash flow by efficiently collecting debts in compliance with company policies and industry regulations.

Your duties as the newly appointed Sales Ledger Clerk are as follows :

• Invoice Processing and Management:
  • Prepare and issue invoices to customers promptly and accurately.
  • Ensure invoices comply with VAT and regulatory requirements.
  • Process credit notes and adjustments as necessary.
  • Liaise with sales and operations teams to resolve invoicing discrepancies.
• Credit Control and Debt Collection:
  • Monitor outstanding receivables and follow up on overdue accounts via calls, emails, and statements.
  • Implement and maintain effective credit control processes to reduce aged debt.
• Payment Processing and Reconciliation:
  • Record and allocate incoming payments against outstanding invoices.
  • Process payments via various methods and perform daily and monthly reconciliations of accounts receivable ledgers.
  • Investigate and resolve payment discrepancies.
• Customer Account Management:
  • Maintain accurate and up-to-date customer account records.
  • Set up new customer accounts in accordance with policies and agreed internal SLA.
  • Address and resolve customer queries related to invoices and payments.
• Reporting and Analysis:
  • Generate aged debt reports and provide insights into outstanding balances.
  • Support audit requirements by providing necessary documentation and reports.
• Compliance and Process Improvement:
  • Ensure all activities comply with financial regulations, company policies, and GDPR.
  • Contribute to the continuous improvement of accounts receivable processes and controls.

Your background, skillsets and experience includes :

• AAT Level 2 (or working towards) or equivalent accounting qualification.
• Minimum 1-2 years’ experience in an Accounts Receivable, Credit Control, or similar finance role.
• Experience with financial systems and accounting software (e.g., Sage, Xero, QuickBooks, SAP, Oracle).
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong communication, organisational, and analytical skills.
• Ability to handle confidential information with discretion.