Office Manager for a major offshore wind project The UK Responsibilities Support t Project Management Office (PMO), contributing to operational efficiency and coordination * Act as the first point of contact for internal and external stakeholders, ensuring a professional and welcoming office environment * Lead and manage all external office interfaces, including contractors, IT providers, security, landlord, cleaning services, facilities, and utilities * Oversee office lease agreements and supplier contracts, ensuring compliance with budget and contractual obligations * Manage invoice approvals and maintain an accurate office budget tracker * Ensure full compliance with relevant legislation and regulations (e.g., Health & Safety, fire safety), maintaining knowledge of site procedures * Take ownership of office access control and security processes, including: o Developing and maintaining access control and visitor policies o Managing key fobs and visitor passes o Conducting office and building inductions o Liaising with building management * Lead Health & Safety responsibilities, including: o Acting as Fire Warden and First Aider o Managing incident reporting (accidents, near misses, ill health) o Coordinating first aid training and liaising with HSE team * Manage onboarding and offboarding processes, including: o Maintaining distribution lists and organisational charts o Coordinating IT access (e.g., SharePoint) o Delivering local inductions * Oversee general office operations and administration, including: o Managing office space and desk allocation o Maintaining governance and holiday calendars o Coordinating office supplies, catering, and facilities o Booking and organizing staff events i.e Summer/ Xmas Parties /Team Building days. * Provide dedicated administrative and coordination support to the Project Director and Deputy Director, ensuring effective prioritisation and time management * Manage complex calendars, including scheduling meetings, resolving conflicts, and optimising executive availability * Lead meeting and event coordination, including: o Organising senior leadership and stakeholder meetings o Booking meeting rooms, venues, and required facilities o Coordinating logistics for conferences and management events o Preparing agendas and supporting materials * Take ownership of action tracking, ensuring: o Key decisions and actions from meetings are recorded o Follow-ups are monitored and completed within deadlines * Act as a key liaison between leadership and internal/external stakeholders, ensuring clear and timely communication Experience & Job Requirements Experience of similar office manager roles previously Interfaces / coordinates with Project team and external stakeholder