REED Business Support is seeking an organised and proactive Administrator to provide essential administrative and reception support to an established manufacturing engineering company in Northumberland. The successful candidate will be responsible for ensuring the smooth day to day operation of administrative processes, maintaining compliance records, supporting contractors, and delivering a professional front of house service.

Key Responsibilities

• Check and verify contractor Right to Work (RTW) documentation, ensuring compliance with company and legislative requirements.
• Review and validate documentation uploaded to internal systems, ensuring accuracy and completeness.
• Monitor and manage the shared email inbox, responding to enquiries and directing communications appropriately.
• Raise and process Purchase Orders (POs) accurately and in a timely manner.
• Provide general administrative support to various departments as required.
• Maintain reception duties, including welcoming visitors, answering telephone calls, and handling incoming and outgoing post.
• Ensure all records and documentation are maintained accurately and confidentially.
• Support the wider team with ad hoc administrative tasks and projects.
• Promote and adhere to all Health and Safety policies, procedures, and company standards.
• Assist in maintaining a safe and compliant working environment at all times.

Skills & Experience Required

• Previous experience in an administrative or office support role.
• Strong organisational skills with excellent attention to detail.
• Experience managing emails, records, and documentation.
• Confident user of Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to prioritise workload and manage multiple tasks effectively.
• Excellent written and verbal communication skills.
• Professional and confident manner when dealing with visitors, employees, and contractors.

Personal Attributes

• Reliable and dependable.
• Proactive and self motivated.
• Strong team player with a flexible approach.
• Professional and approachable.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Hours of Work:

Monday – Friday – 7:30am – 5:00pm

Please note, due to the location of this role, you must be able to drive and have access to your own vehicle.