About the Role

The Finance Assistant will play a pivotal role within the Finance team, delivering critical multi-entity support across core financial functions. Reporting to the Assistant Accountant, this position is responsible for managing day-to-day transaction processing, sales and banking routines, payroll assistance, and general financial administration.

The successful candidate will serve as a key operational contributor, ensuring that all financial activities, expense processing, and healthcare compliance disclosures strictly adhere to HMRC regulations, internal company procedures, and the ABPI Code of Practice. This is a temporary 6-month role based at our Head Office - a permanent position will become available at the end of the contract for the right person.

Key Responsibilities:

• Accounts Payable & Supplier Invoices: Check, post, and match valid supplier invoices against Purchase Orders in line with HMRC regulations, internal purchasing procedures, and budget allocations.
• Expenses & Promotional Spend: Process employee expense claims and meeting documentation in accordance with HMRC rules, company car and travel policies, and ABPI Code of Practice guidelines.
• Accounts Receivable & Banking: Issue sales invoices, allocate banking receipts, perform regular bank reconciliations, maintain GL reconciliations to purchase and sales ledgers, and resolve customer queries.
• Payments & Month-End Closure: Prepare supplier payment runs for review by the Assistant Accountant and approval by the Finance Director, while supporting month-end and year-end closure routines.
• Compliance & Disclosure Support: Assist the Compliance Officer by tracking and recording payments to Healthcare Professionals (HCPs) and Healthcare Organisations (HCOs) for annual TOV compliance reporting.
• Payroll & Audit Assistance: Support monthly payroll, PAYE, and pension processing, assist with annual P11D submissions, and help coordinate quarterly internal audit submissions and annual PWC audits.

Qualifications:

Essential

• Minimum 3 years of relevant finance and accounting experience with a proven track record.
• Hands-on experience running Accounts Payable/Receivable functions and performing month-end reconciliations.
• Practical experience using both SAP and Sage 200 accounting systems.
• Strong computer literacy and advanced Excel skills.
• Excellent mathematical, analytical, reconciliation, and troubleshooting abilities.
• High level of accuracy, attention to detail, and strong written and verbal communication skills across all organisational levels.
• Organised team player with a flexible, "can-do" attitude and the ability to prioritise effectively under tight deadlines.

Desirable

• AAT qualification (or equivalent).
• Familiarity with HMRC guidelines and ABPI Code of Practice compliance reporting.

What we offer:

• Competitive salary dependent on experience
• Defined pension contributions (3% employee contribution, 10% Company contribution)
• Private healthcare provision (AXA) and dental insurance (Den plan)
• 25 days plus 8 bank holidays, with the ability to bank holidays for future use (pro-rata)
• 37.5-hours each week, with a hybrid working arrangement

Benefits:

• Health & wellbeing programme
• Life insurance
• On-site parking
• Private dental insurance
• Private medical insurance

Work Location: Hybrid remote