We have a great new hybrid EA opportunity to join a successful international business within the aviation sector, supporting the CEO and senior leadership team.

This is an exciting time to join the business as it continues to grow internationally, with ambitious plans for the future and a newly established UK office. The successful candidate will have the opportunity to work closely with senior executives, becoming a trusted and valued member of a close-knit, ambitious team.

Working predominantly with the CEO, alongside providing additional support to another C-suite executive and the wider leadership team, this is a busy and varied position requiring someone who is exceptionally organised, proactive and comfortable managing multiple priorities. The CEO works at a particularly fast pace, so we're looking for someone who can bring structure to his schedule, anticipate what needs to be done and confidently stay several steps ahead.

A key part of the role will involve international travel, regularly accompanying the CEO to the company's overseas offices, alongside occasional travel to other locations as required. It's therefore important that the successful candidate genuinely enjoys travelling, can be flexible with their schedule and is comfortable working across different locations.

Alongside the day-to-day EA responsibilities, you'll also help with the smooth running of the UK office, working closely with colleagues across the business to ensure everything is well organised and communication between the international teams runs smoothly.

The role is predominantly business-focused, although there may be some occasional personal assistance required. We're looking for someone who is resourceful, switched on, personable and confident using their initiative, with the ability to adapt quickly and remain calm when priorities change.

The position offers hybrid working, with approximately two to three days per week based in the West Sussex office, alongside regular international travel. Typical working hours are 8.30am-5.30pm, although some flexibility will be needed around the CEO's schedule and travel commitments.

DUTIES TO INCLUDE:

• Providing high-level Executive Assistant support to the CEO, with additional support to the CCO and other members of the senior leadership team
• Managing complex, constantly evolving diaries across multiple countries and time zones, anticipating conflicts and proactively managing priorities
• Coordinating extensive international business travel, including flights, accommodation, itineraries, ground transport and associated logistics
• Travelling internationally with the CEO on a regular basis, providing hands-on executive support during overseas visits
• Acting as a key point of contact between the CEO, senior executives, internal teams and external stakeholders
• Organising senior-level meetings, customer visits and commercial engagements, ensuring all arrangements run smoothly
• Preparing meeting materials, presentations, correspondence and executive documentation as required
• Maintaining oversight of key commitments, actions and deadlines, ensuring effective follow-through
• Supporting coordination between the UK and the organisation's international offices
• Assisting with the day-to-day organisation and smooth running of the UK office
• Liaising with internal teams to support the logistics of industry events, conferences and customer visits
• Handling confidential and commercially sensitive information with complete discretion
• Using modern technology, digital platforms and AI tools to improve efficiency and streamline administrative processes
• Providing occasional personal assistance and wider administrative support as required

ESSENTIAL CRITERIA:

• At least 5 years of previous experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally at CEO or C-suite level
• Exceptional organisational skills with the ability to manage multiple competing priorities in a fast-paced, constantly evolving environment
• Strong experience coordinating complex international diaries, travel and logistics
• Genuine flexibility and willingness to travel internationally on a monthly basis, including overnight stays and recurring overseas visits
• Highly proactive and forward-thinking, with the confidence to anticipate requirements and work independently
• Excellent IT skills and confidence using modern technology, digital systems and AI-assisted tools. Experience using Claude a benefit
• Strong communication and interpersonal skills, with the confidence to liaise with senior executives, international colleagues and external stakeholders
• Resourceful, adaptable and solutions-focused, with a positive, hands-on approach
• Exceptional attention to detail, discretion and sound judgement
• Comfortable supporting multiple executives while maintaining clear priorities and high standards
• A collaborative, personable approach and willingness to assist with wider office coordination
• Experience within an international, commercial or similarly fast-paced business would be advantageous
• Previous aviation industry experience is not required but would be advantageous
• Comfortable working on a hybrid basis from the West Sussex office, with flexibility around business and travel requirements
• Right to work in the UK and excellent verifiable references essential