Job Title: Office Manager
Location: Science Creates St Philips, Albert Road, Bristol, BS2 0XJ (on-site)
Position: Part time, 2–3 days per week
Salary: £33,000–£38,000 pro rata
Start date: ASAP
Closing date: 5th November 2026 unless the role is filled earlier
About Us
Carbometrics is a Bristol-based chemistry company designing and synthesising highly selective binding molecules for cutting-edge sensors used in hospitals, medical devices, bioprocessing and industry. Our mission is to help people with diabetes and other conditions live longer, more comfortable lives through better real-time monitoring of key analytes such as glucose. Built on over 20 years of research from Professor Anthony Davis’ group at the University of Bristol (Davis et al., Nature Chemistry, 11, 52-56, 2018), our Biomimetic Glucose Binding Molecules underpin a platform capable of delivering a market-leading Continuous Glucose Monitor. The same core technology, developed through our predecessor company Ziylo, was acquired by Novo Nordisk for smart insulins (Slaaby et al., Nature, 634, 944-951, 2024). We have since expanded into potassium, lactate, pH, CO and calcium, building toward the most comprehensive continuously monitored sensor array for medical use.
About the Role
We are a growing start-up looking for an Office Manager to keep the office, people administration and Board cycle running smoothly. Reporting to the COO and working closely with the CEO, Head of Finance and Head of Research Operations, you will own our records and filing system, service the Board, support the senior management team and handle confidential personnel information.
Our Ecosystem
We are based at Science Creates, Bristol’s leading scientific incubator. You will join a highly motivated team of scientists in an enjoyable environment, with the chance to grow your skills and experience as the company scales.
Essential Skills & Experience
Significant experience in office management, executive assistant, HR administration or operational support
Experience setting up and maintaining structured filing systems and records
Experience supporting senior management, including diary and meeting management
Proven ability to handle confidential information with judgement and discretion
Experience taking formal minutes, with strong written and verbal communication, including professional correspondence
Excellent organisation, record-keeping and time management, able to prioritise competing demands and meet deadlines
Excellent IT skills, including Microsoft Office and SharePoint, and confidence using AI tools such as Copilot and Claude
Strong interpersonal skills, confident working with senior colleagues, Board members and external stakeholders
Able to work independently and take initiative
Desirable (you are not expected to have all of these)
Experience servicing a board or supporting investor relations
Experience with Breathe HR or a similar HR system
Experience coordinating recruitment and onboarding
Experience with benefits administration
Knowledge of UK GDPR, employment administration or governance
A relevant administrative, HR or business qualification, such as CIPD Level 3
Core Responsibilities
Own the filing system across SharePoint, Breathe and the dataroom, keeping confidential personnel, board and investor records accurate, consistently named and easy to retrieve
Keep the Board cycle on schedule: plan the annual meeting calendar, set paper deadlines and chase contributors
Prepare Board agendas, collate papers, take and circulate minutes, and follow up actions until closed
Circulate monthly investor updates and the biannual investor letter, keeping distribution lists current
Administer Breathe, including holiday records, starters, leavers and employee records
Coordinate recruitment and run onboarding: interviews, contracts, references, starter forms, and payroll details to the Head of Finance
Administer staff benefits, including private medical insurance, gym benefit and professional memberships, and act as the staff contact
Keep contract, offer letter, reference and onboarding templates current and controlled
Additional Responsibilities
Provide high-level administrative support to the senior management team, including diaries and meetings
Manage correspondence and respond to general enquiries
Act as main contact for building management, including shutdowns, access and facilities issues
Coordinate staff communications, events, training records and inductions
Manage office supplies and equipment, including starter and leaver kit, and collect expense claims for the Head of Finance
Write and maintain procedures for recurring processes, applying data-protection and retention rules to all records
Identify inefficiencies and implement improvements, including through AI tools
Eligibility and Expectations
Part time, 2–3 days per week, on site at Science Creates St Philips
Must be authorised to live and work in the UK
Respect for others and enthusiasm for high standards and continuous improvement
We value diversity and are an equal opportunities employer, welcoming applicants regardless of gender, ethnic origin, disability, age, religion or sexual orientation