Job Title: Executive Assistant/Office Manager

Salary: £50,000 - £60,000

Hours: Monday to Friday, Full Time

Location: Wednesbury

Description:

As Executive Assistant/Office Manager you will be a trusted right hand to the MD, managing their diaries, time and priorities.

You will also be required to run the head office efficiently, so the leadership team can focus on growing the business.

Key Duties:

• Oversee the day-to-day running of the head office, ensuring an efficient, professional and well organised working environment.
• Provide comprehensive executive support to the Managing Director, including diary management, correspondence, inbox coordination and travel arrangements.
• Act as a key point of contact between the Managing Director, leadership team, clients, suppliers and external stakeholders.
• Coordinate board meetings, management meetings and business reviews, preparing agendas, reports, presentations and meeting documentation.
• Record meeting minutes, monitor agreed actions and follow up with relevant individuals to ensure deadlines are achieved.
• Manage office facilities, maintenance, equipment, IT providers and external service contracts.
• Coordinate administrative HR activities, including recruitment arrangements, onboarding, employment documentation, absence records and leaver processes.
• Support the administration of company vehicles, including insurance documentation, driver records and fleet related requirements.
• Maintain accurate business records, policies and compliance documentation, including health and safety, GDPR and insurance renewals.
• Assist with office budgets, supplier agreements, contract renewals and invoice checking.
• Coordinate internal communications, company events, staff activities and stakeholder visits.
• Support the Managing Director with business projects, research, reporting and the implementation of strategic initiatives.
• Maintain and develop effective document management systems, including Microsoft 365 and SharePoint.
• Ensure confidential and commercially sensitive information is handled with professionalism and discretion.

Key Skills/Experience Required:

• Previous experience in a senior Executive Assistant, Personal Assistant or Office Management position, ideally supporting a Managing Director or senior executive.
• Proven ability to manage a busy office environment, including facilities, suppliers and administrative processes.
• Exceptional organisational and time management skills, with the ability to prioritise a demanding workload.
• A proactive and self motivated approach, with the confidence to make decisions and work independently.
• Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels.
• Experience of coordinating senior management or board meetings, including preparing documentation and taking minutes.
• Strong IT skills, particularly Microsoft 365, Outlook, Excel, Word, PowerPoint, Teams and SharePoint.
• Experience of coordinating projects and monitoring progress against deadlines.
• Excellent attention to detail and the ability to produce accurate, professional documentation.
• A high level of integrity, discretion and professionalism when dealing with confidential information.
• A flexible and adaptable approach, with the ability to remain calm and effective when priorities change.

If you’d like the opportunity to work closely with an experienced senior leadership team, in a varied and influential role within an ambitious, growing business, with scope to develop the position and take on additional responsibilities as the company expands, then we’d love to hear from you.

Morgan Parkes Recruitment Ltd operate in the UK and can only process applications from candidates who are currently eligible to live and work in the UK. We operate a strict equal opportunities policy.

Personal data you supply will be used for contacting you via telephone or email about our service. Your data will be kept securely and retained in line with GDPR regulations. You have the right to withdraw your consent to the use of your personal data for the specified purpose at any time.