Legal Secretary & Office Coordinator

Location: Cheam
Salary: £26,000 - £30,000 per annum (DOE)

Keep the Office Moving. Keep the Legal Team Winning.

Are you an organised, proactive Legal Secretary who loves being at the heart of a busy office? Do you thrive on juggling priorities, keeping things running smoothly, and being the go-to person everyone can rely on?

We're looking for a Legal Secretary & Office Coordinator to join our growing team. This is the perfect opportunity for someone with at least 3 years' experience in a legal support environment who enjoys variety, takes pride in exceptional organisation, and loves making a real impact behind the scenes.

This isn't a fee-earning role. Instead, you'll be the engine room of the team, ensuring legal administration, compliance processes, stakeholder communication, and office coordination are all delivered to the highest standard.

What You'll Be Doing

Legal Secretarial Support

• Preparing, formatting and managing legal documents, contracts and correspondence.
• Maintaining accurate electronic and paper filing systems.
• Coordinating document signing and execution processes.
• Managing diaries, key dates, contract renewals and important deadlines.
• Supporting contract administration and ensuring records remain up to date.

Office Coordination

• Acting as the central point of contact for day-to-day office operations.
• Organising meetings, calendars and team schedules.
• Coordinating internal communications and document requests.
• Ensuring the office runs efficiently and professionally at all times.
• Providing seamless support across multiple teams and stakeholders.

Compliance & Administration

• Supporting regulatory and compliance activities.
• Maintaining compliance registers and records.
• Assisting with policy reviews and updates.
• Conducting client and project due diligence checks.
• Supporting governance and internal process improvements.

What We're Looking For

Minimum 3 years' experience as a Legal Secretary, Legal Assistant, Office Coordinator, Contracts Administrator or similar professional services support role

Exceptional organisational skills with the ability to manage multiple priorities

Strong attention to detail and a proactive approach

Excellent written and verbal communication skills

High levels of professionalism, discretion and confidentiality

Strong Microsoft Office skills including Word, Excel, Outlook and PowerPoint

Why Join Us?

• Varied and fast-paced role with no two days the same
• Be a key player within a supportive and professional team
• Opportunity to take ownership of processes and make a genuine impact
• Long-term career opportunity within a respected organisation
• Friendly, collaborative working environment where your contribution is valued