Administrator / PA

Location: Datchet
Salary: £27,000 - £30,000 per annum
Contract: Full-time, Permanent

About the Role

Our client, a well-established and growing early years provider, is looking for a confident and highly organised Administrator / PA to join their team.

This role would suit someone with experience within the early years sector and a strong understanding of nursery funding processes, including government-funded childcare entitlements. You will play a key role in supporting nursery operations, managing funding administration, and ensuring accurate financial and compliance records are maintained.

The organisation prides itself on delivering exceptional childcare and education, and you'll be responsible for maintaining strong relationships with families, staff, local authorities, and external partners.

This position will require occasional travel within the Datchet area, so a full UK driving licence is essential.

Key Responsibilities

Nursery Funding & Administrative Support

• Managing nursery funding administration, including 15-hour and 30-hour funded childcare claims
• Processing fees, invoices, funding submissions, and petty cash
• Monitoring outstanding payments and following up professionally
• Ensuring funding claims are submitted accurately and within required deadlines
• Maintaining up-to-date, confidential records in line with GDPR requirements

Communication & Stakeholder Engagement

• Acting as a point of contact for parent queries relating to fees and funding
• Liaising with local authorities and funding bodies regarding childcare funding claims
• Preparing administrative and financial updates for senior management

General Office & Compliance Support

• Managing finance-related inboxes and correspondence
• Supporting compliance paperwork and regulatory documentation
• Ensuring administrative processes align with early years sector best practice

Operational Flexibility

• Travelling locally to assist with on-site needs
• Building strong relationships across the organisation
• Adapting to the needs of a fast-paced early years environment

Person Specification

Essential

• Previous experience working within a nursery, childcare, or early years setting
• Good working knowledge of nursery funding, including 15 & 30 hours funded childcare entitlements and local authority funding processes
• Experience in financial administration, invoicing, fees management, or bookkeeping
• Strong numerical and organisational skills
• Proficient in Microsoft Office and able to learn sector-specific systems
• Confident communicator with excellent interpersonal skills
• Ability to manage multiple workloads and meet deadlines
• Full UK driving licence and willingness to travel locally

Desirable

• Experience processing nursery funding claims and reconciliations
• Knowledge of EYFS and early years compliance requirements
• Experience liaising with local authorities regarding childcare funding

What's On Offer?

• £27,000 - £30,000 per annum
• Supportive and friendly working environment
• Opportunity to work for a growing early years provider
• Varied and rewarding role with real responsibility
• Ongoing training and development opportunities

Please note: Applicants must have previous experience within the early years sector and a strong understanding of nursery funding processes to be considered for this position.