Executive Assistant to the Chairman & Office Manager

Marylebone, London | Hybrid (4 days in office)

£60,000-£65,000 + Bonus + Benefits

An exceptional opportunity has arisen for an experienced Executive Assistant & Office Manager to support the Chairman and oversee the smooth day-to-day operation of the London office.

Working closely with the CEO, Director of Operations and wider leadership team, this is a broad and varied role that combines executive support, HR administration, finance coordination and office management responsibilities.

The Chairman is based in Monaco and travels extensively between the UK, Africa and internationally for conferences, speaking engagements and high-profile meetings.

Key Responsibilities

• Complex diary, inbox and meeting management for the Chairman
• Coordinating international travel, accommodation and logistics
• Managing invitations, speaking engagements and correspondence
• Overseeing payroll, benefits, onboarding and HR administration
• Supporting employee relations and maintaining HR records
• Processing invoices, payments and finance administration
• Managing office operations, facilities, health & safety and suppliers
• Supervising the Office Services Coordinator/Receptionist
• Supporting a future office relocation project

About You

• Significant Executive Assistant experience supporting a Chairman, CEO, founder or senior executive
• Previous experience within a small to medium-sized organisation is essential. The UK operation is a close-knit team of approximately 20 employees, making this an ideal opportunity for someone who enjoys a varied role and working in a collaborative environment where no two days are the same.
• Strong diary management and international travel coordination skills
• Experience across HR administration and payroll processes
• Comfortable supporting finance and office management functions
• Highly organised, discreet and proactive
• A genuine team player who is happy to roll up their sleeves and get involved wherever needed

This role would suit a mature, hands-on and resourceful individual who enjoys working in a small, collaborative environment and takes pride in supporting the wider business wherever required.

Package

• Salary £60,000-£65,000
• Discretionary bonus (circa 3%)
• 25 days holiday plus office closure between Christmas and New Year
• Private healthcare
• 5% employer pension contribution
• Annual salary review in December

Ideally available immediately, although candidates on up to one month's notice will be considered.

This is a rare opportunity to join a highly respected, purpose-led organisation in a pivotal role with genuine breadth, responsibility and exposure to senior international stakeholders.