Legal Secretary (7-month FTC)

Milan

32,000 – 38,000 Euros

My client, a leading international law firm are looking for an experienced Legal Secretary to join their growing Milan team on a fixed term basis.

Key Duties

• Answering phone calls, managing correspondence, and greeting clients.
• Scheduling and coordinating appointments, meetings, and conferences for lawyers.
• Maintaining calendars and reminding lawyers of important tasks and deadlines
• Inbox management
• Assisting in drafting of Letter of Engagements
• Coordinating with other staff and external agencies as required
• Organising couriers
• Travel arrangements for the legal team, including arranging visas where needed
• Preparing, typing, and formatting documentation into the firm house style
• Organising and maintaining documents in the electronic filing system
• Paper and digital archiving of documents following the firm’s policy and quality standards
• Proofread documentation as required
• Keep clear records on new business intake for the legal team
• Conducting research and compiling information for attorneys
• Assisting lawyers in preparing and assembling bundles
• Assisting with billing and accounting tasks, including preparing invoices and following up on payments
• Opening new matters and assisting with the onboarding process for new clients
• Keeping track of legal case timelines and informing lawyers of upcoming deadlines
• Managing case files and other records in a confidential manner

Apply today for immediate consideration!