Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.
Responsibilities
Daily walk through of office space to maintain the appearance of the office
Address facility related employee requests and concerns
Track inventory and coordinate delivery of office and breakout area supplies
Review quotations and process internal purchase requests
Facilitate clean up food/drinks/refreshments for meetings and events
Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
Maintenance of office equipment
Light repair
Placing and logging service calls
Escorting and supervising vendors/repair techs while on the premises
Facilitate all internal moves and set up of new hires (supplies, etc.)
Sorting and distribution of incoming mail
Create courier bookings and oversee international shipments, as required
Participate in ISO meetings and contribute to certification retention
Knowledge and Experience
Minimum 2+ years of Facilities work experience
Excellent communication and negotiating skills
Proficiency in Microsoft Office Suite
Organized and able to multi-task
Able to work independently and complete necessary tasks without consistent supervision
Outgoing personality with a positive can do" attitude
Excellent service mentality
Ability to work weekends when necessary
Open to new duties, responsibilities, and change
Experience in a dynamic, 100+ person office environment