Providing support to the Executive Director alongside supporting the Company with administration and office duties.

Client Details

Our client is an organisation that operates in financial services and is based in London.

Description

• Diary management: Proactively manage a complex and demanding diary and ensuring deadlines are met through understanding priorities and monitoring and planning deadlines, whilst ensuring the most effective use of time across internal, client and external commitments.
• Inbox management: Proactively manage inbox of Executive Director.
• Administration: Proactively provide day-to-day administrative assistance.
• Meetings: Co-ordinate, compile and issue meeting agenda and papers, briefings and presentations, including room bookings and video conferencing and collaborating closely with senior stakeholders, chasing documentation needed, distributing minutes and monitoring follow up actions with a timely manner. Support events, off-sites, town halls, client meetings and leadership forums, including logistics, materials and attendee management.
• Correspondence and reports: Prepare, format and proofread correspondence, presentations, reports and meeting materials to a high standard.
• Travel: Plan and manage domestic and international travel, including flights, accommodation, transfers, visas, itineraries, travel risk considerations and last-minute schedule changes, co-ordinating with clients, overseas offices and vendors as required.
• Expenses and invoices: Manage expenses, purchase orders and invoices in line with internal policies and approval requirements, including gifts and hospitality as appropriate.
• Relationships: Build strong relationships with key stakeholders - both internal and external, including other Executive Assistants and Team Assistants, Company Secretariat, Reception and Office Administration.
• Teamwork: Provide cover for other Executive Assistants during periods of absence, including keeping informed of upcoming commitments and responsibilities and ensuring appropriate follow up.

Profile

The successful 'Executive Assistant To CEO' should have:

• Relevant administrative or business qualifications, such as business administration, office management, or PA/EA training.

Experience

• Minimum 5 years' experience as personal assistant or executive assistant supporting senior leaders at executive, Board or C-suite level in Financial Services industry (preferably banking).
• Experience arranging domestic and international travel, including complex itineraries and travel logistics.
• Experience of using AI tools such as Copilot and Claude

Skills

• Microsoft 365: Strong skills in Outlook, Word, Powerpoint, Excel, Teams and Sharepoint.
• Time management: Proactively managing your workload and influencing where needed, able to manage competing demands and multi-task
• Attitude: Resilient, hardworking, proactive, organised, solutions-focused and ready and able to learn new skills such as AI. ·
• Communication and attention to detail: Strong attention to detail and ability to communicate in a clear, concise and confident manner
• Confidentiality: Handle confidential and commercially sensitive information with discretion, sound judgement and appropriate data protection awareness.
• Artificial Intelligence: Proactively use AI tools such as Copilot and Claude to assist in performance of role responsibilities, whilst being sensitive of confidentiality and data protection requirements

Job Offer

• Permanent Executive Assistant To CEO position in London.
• £80k - £88k per annum salary depending on the level of experience.
• Private medical cover.
• 25 days' annual leave plus public holidays.
• Hybrid working.
• Various other benefits

If you're interested in this role, apply now.

People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.