Philosophy Education Ltd
London · Posted 3 Nov 2026 · 5 applicants
Please note we are only able to accept applications from administrators with a minimum of 1 years' experience working in a school office.
Job role
As the first point of contact for our school, you will play a key role in creating a warm, welcoming and professional environment for pupils, parents, visitors and staff. You will take pride in providing an excellent front-of-house service, ensuring that everyone who visits or contacts the school receives a friendly, helpful and professional welcome.
Working closely with the School Business Manager, you will support the effective day-to-day running of the school's administrative and reception functions. You will be responsible for delivering a high-quality reception service alongside a range of administrative duties, helping to ensure that school systems and procedures operate efficiently and effectively.
The role requires someone who is organised, approachable, proactive and able to manage a varied workload, often balancing competing priorities in a busy school environment. You will also undertake other professional duties as reasonably delegated by the Headteacher.
Key ResponsibilitiesYour role will include responsibilities across the following areas:
Reception and Front of House: Acting as the first point of contact for the school, welcoming and greeting parents, pupils, visitors, contractors and other members of the school community in a friendly and professional manner.
Visitor Management: Managing the school entrance and door systems, signing visitors in and out, issuing visitor passes and ensuring the appropriate safeguarding and security procedures are followed.
Telephone and Communication: Answering incoming telephone calls, dealing with enquiries, taking messages and directing calls to the appropriate members of staff.
Parent and Visitor Support: Responding to face-to-face enquiries, providing information and assistance to parents and visitors, and directing queries appropriately.
General Administration: Providing a wide range of administrative support to ensure the smooth and efficient running of the school office.
Payments and Finance Administration: Receiving and processing payments, maintaining accurate records and supporting relevant financial administration.
Data Management: Maintaining, updating and managing school records and databases, ensuring information is accurate, secure and handled confidentially.
Room Bookings: Coordinating and managing room bookings, ensuring spaces are allocated appropriately and relevant arrangements are communicated.
School Systems and Procedures: Supporting the effective management, monitoring and review of administrative systems and procedures, identifying opportunities to improve efficiency and service delivery.