Buyers Administration Assistant - Foodbuy, London or Chertsey (hybrid working) | Full-Time / Permanent

£31,518 + excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, and more.

We are looking for an organised, proactive and detail-focused Buyers Administration Assistant to join our Category Development Team.

You will provide essential administrative support across the category function, helping the team manage supplier and client queries, contract and price changes, reporting, communications, meetings and day-to-day category activity.

This is a varied and fast-paced role where you will work closely with internal teams, suppliers and clients. It would suit someone who enjoys taking ownership, managing multiple priorities and keeping people and processes organised.

About Us

Foodbuy is a leading UK food procurement organisation, managing more than £2.5 billion of spend across a diverse range of foodservice and hospitality clients.

Proudly part of Compass Group UK & Ireland, we combine unrivalled purchasing scale, specialist procurement expertise and outstanding data analysis to deliver genuine value for our clients. Our team works with leading manufacturers, growers, recognised brands and regional suppliers to help organisations save time and money while focusing on what matters most to their businesses.

Buyers Administration Assistant - The role:

Key responsibilities

• Provide day-to-day administrative support to the wider category team
• Respond to supplier, client, category inbox and helpdesk queries
• Gather information from different data sources and present it in a clear, accessible format
• Support contract and price change administration
• Upload relevant documents to the Scanmarket e-platform
• Coordinate client communications and product sampling sessions
• Prepare meeting agendas and supporting content
• Capture actions, maintain accurate minutes and follow up with colleagues
• Support ad hoc projects and ensure agreed actions are completed
• Build strong working relationships with relevant internal teams
• Provide an initial point of contact for supplier invoice queries

What we’re looking for

• Previous business administration or team support experience
• Excellent organisational and time-management skills
• Strong attention to detail and a high level of accuracy
• Confident written and verbal communication skills
• Strong IT capabilities and the ability to learn new systems quickly
• Advanced knowledge of Microsoft Office, particularly Excel and PowerPoint
• A flexible, team-focused approach with a positive, can-do attitude
• The ability to use initiative and work independently
• Confidence managing multiple priorities in a fast-paced, deadline-driven environment

Why join Foodbuy?

This is an excellent opportunity to join a collaborative and commercially focused procurement business where your contribution will support the smooth running of a busy category team.

You will gain exposure to procurement processes, supplier and client relationships, category data and commercial administration while working within one of the UK’s leading food procurement organisations.

If you are highly organised, confident with data and systems, and enjoy providing dependable support to a busy team, we would love to hear from you.