Receptionist (Part-Time 4 days) City of London £31,000 12-month Fixed Term Contract (maternity cover)
This is an excellent opportunity for an experienced receptionist to take charge of the front desk at a professional services office in London. As the first point of contact, you'll make sure every visitor feels looked after, while keeping meeting spaces, supplies and day-to-day office logistics running smoothly behind the scenes. You'll work alongside another receptionist and closely with the Office Manager, offering the opportunity to take on added responsibilities in the Office Managers absence. Our client is looking for someone who is presentable, highly organised and trustworthy with confidential matters, who is comfortable with Outlook and everyday office technology, and who takes real pride in looking after people and delivering a first class experience. This is a part-time role, working 4 days a week, Monday - Thursday. Hours are 8am - 5pm.
What you'll do:
Be the first point of contact clients and guests see, checking them in and letting colleagues know they've arrived
Oversee visitor access, including passes and security procedures, and work with the building's security team when needed
Look after hospitality for meetings, from making drinks to arranging catering orders with external suppliers
Keep the reception area and meeting rooms looking their best, with stationery, brochures and reading material always on hand
Check kitchen and stationery supplies each day and place orders before anything runs low
Get meeting technology ready in advance, making sure screens, audio and video calls are working before attendees arrive
Manage room bookings so spaces are used well and double bookings are avoided
Play a key part in planning internal gatherings such as team lunches, staff meetings and client events
Handle post, couriers and parcels safely and without delay
Welcome new joiners by showing them around, introducing them to the team and sorting their building access
Act as a link with building management and contractors on maintenance and facilities issues
Pick up general admin as it comes up, including printing, scanning, filing and running errands
Provide cover for the Office Manager during leave and other absences
What you'll need:
Previous experience in a similar Front of House receptionist position
Experience working within financial or professional services is essential
Clear, professional communication, both written and face to face
Strong organisation skills and a calm approach to handling competing demands
A discreet, dependable approach to confidential information
A genuine passion for delivering great service and a willingness to muck in wherever help is needed
REF: AJL214557
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