My client is a highly regarded European intellectual property firm, advising an impressive portfolio of innovative businesses across a range of industries. The firm places a strong emphasis on collaboration, professional development and maintaining a supportive working environment, with a commitment to employee wellbeing, inclusion and work-life balance.

An opportunity has arisen for an experienced Patent Records & Formalities Administrator to join the firm's established team. This position requires someone who can hit the ground running, bringing strong technical knowledge of patent procedures, deadlines and formalities requirements. You will play a key role in managing new filings, submissions and official correspondence, working closely with patent attorneys to ensure all matters are handled accurately and within the relevant deadlines.

Responsibilities

• Managing incoming and outgoing correspondence and distributing filings across the team
• Monitoring daily deadline reports and reminding fee earners of upcoming deadlines
• Opening new patent matters on the case management system and maintaining accurate records
• Docketing and processing official correspondence from the EPO, WIPO and UKIPO
• Preparing, checking and filing new patent applications and associated forms across EP, PCT, UK and opposition proceedings
• Preparing and filing submissions through relevant online platforms, including MyEPO, EPO 2.0, One IPO and ePCT
• Carrying out internal formalities checks and completing post-filing reviews to ensure accuracy and procedural compliance
• Processing changes to client instructions and responding to queries relating to patent cases
• Arranging online fee payments and preparing filing cost estimates when required
• Supporting colleagues through knowledge sharing and training on patent records and formalities procedures

Requirements
• Previous experience working within an intellectual property firm or in-house IP department
• **** Administration Certificate, with experience handling day-to-day patent records and formalities duties, or substantial practical experience regularly preparing and filing new patent applications and submissions
• Strong technical knowledge of patent procedures, official deadlines and formalities requirements
• Previous exposure to patent filing platforms, including MyEPO, EPO 2.0, One IPO and ePCT
• Good working knowledge of patent procedures across key international jurisdictions
• Experience using Inprotech would be advantageous
• Strong knowledge of Microsoft Office applications
• GCSEs in English Language and Mathematics, or equivalent qualifications
• Excellent attention to detail, with the ability to identify inaccurate or incomplete information
• Strong written and verbal communication skills
• A proactive and organised approach, with the ability to manage competing deadlines and work with minimal supervision
• The ability to hit the ground running, alongside a willingness to share knowledge and support the wider team

Click on the link to apply or contact Antony Setford at G2 Legal for more information.

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