Shipping & Compliance Administrator

Gift & Greetings

Bolton – Office based

£28,000 - £32,000

NJR Recruitment are currently working with a well-established supplier of greetings and gifts to the retail industry, who are now seeking an experienced Shipping & Compliance Administrator to join their team in Bolton.

This is a great opportunity to join a growing business that can offer long term career progression.

The Shipping & Compliance Administrator is responsible for coordinating and managing the end-to-end import process and ensuring all import documentation is accurate and compliant with regulatory requirements

The role involves managing FOB shipments, coordinating container loadings, monitoring shipment progress, processing import documentation, managing goods intake, and liaising with suppliers and freight forwarders.

Key Responsibilities

Documentation & Compliance

• Ensure all import documentation is accurate and compliant with regulatory requirements
• Maintain complete shipment records and audit trails
• Manage UK & EU compliance for PPWR, EUDR, EPR, FSC etc to ensure goods are authorised to ship

Import Shipment Management

• Manage and coordinate all import shipments from overseas suppliers.
• Arrange and monitor FOB (Free On Board) shipments from supplier origin through to final delivery.
• Liaise with suppliers to ensure cargo readiness and booking requirements are met.
• Coordinate with freight forwarders to secure vessel space and shipment schedules.
• Booking shipment using freight forwarder portals
• Monitor shipment milestones and proactively manage delays, schedule changes, or exceptions.
• Track containers from origin to destination and provide regular status updates to stakeholders.
• Raise purchase orders on sage
• Communicate with suppliers regarding orders, delivery dates, product specifications, and documentation.
• Build and maintain positive supplier relationships.

Container Loading & Freight Coordination

• Coordinate container loading schedules with suppliers and logistics providers.
• Ensure container utilization is maximised and loading plans are cost effective.
• Verify container loading details and shipping documentation.
• Monitor container departures, arrivals, and final delivery arrangements.

Skills & Experience:

• Previous experience in import logistics, freight forwarding, supply chain, or shipping administration.
• Strong understanding of FOB shipping terms and international freight processes.
• Experience managing container shipments
• Knowledge of import documentation and customs clearance procedures
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Excel.
• Ability to manage multiple shipments and priorities simultaneously.
• Strong communication and management skills.
• Experience using sage is desirable
• Knowledge of customs regulations and international trade compliance
• Excellent attention to detail and accuracy.

Apply online or for further information contact one of our specialist consultants quoting reference number: NJR17005