Office Manager Location: Based near Milan, Italy Eligibility: Must hold a valid EU passport The Opportunity: Join a specialist contractor delivering civil engineering, reinforced concrete frame and structural alteration projects. We’re looking for an organised Office Manager to support the project team and keep the day-to-day office running smoothly. You’ll coordinate onboarding and offboarding, travel and accommodation, project vehicles and office services, while keeping key records and trackers up to date. Key Responsibilities: * Manage the new starter process, from sourcing and contracts through to inductions and the first day on site. * Ensure new starters are compliant, inducted and have their qualifications recorded before going on site. * Manage the leaver and exit process. * Book and manage flights, transport and accommodation for the project team. * Keep travel and accommodation trackers up to date. * Source accommodation suppliers and agree rates and payment terms. * Raise purchase orders for accommodation and office services. * Manage project vehicles and their allocation. * Arrange IT equipment, email and system access for new staff. * Run the day-to-day project office. Skills and Experience: * Experience as an Office Manager, Site Administrator or Onboarding/HR Coordinator, ideally in construction. * Experience organising travel and accommodation for a large, mobile workforce. * Strong organisational skills and the ability to manage several trackers and deadlines at once. * Confidence dealing with operatives, supervisors, suppliers and senior managers. * Good IT skills, especially Excel and Microsoft 365. * Fluent English, plus the local language where required. * Experience with workforce or site management systems is an advantage. Package: (Not limited to) * Flexible rotation back to the UK, to be agreed at interview. * Flights and accommodation covered by the client. * Flights for family visits covered by the client. * Other essential benefits for working away from home will be provided and can be discussed. If you’re interested, please send us your CV and we’ll be in touch