PROCUREMENT ADMINISTRATOR

• Trinity Estates • £Competitive, aligned to experience • Remote

ROLE OVERVIEW

We need a Procurement Administrator who can keep our supplier onboarding process running smoothly, accurately and compliantly, so that the right contractors are approved and ready to work for our clients.

You’ll be the link between our Procurement team, Property Managers, Accounts Payable and external accreditation bodies, owning the onboarding journey from first contact through to a fully registered, compliant supplier.

The role is varied and detail led, giving you real visibility of how procurement supports the wider business and the chance to help shape how we do it.

ROLE EXPECTATIONS

This is a role that requires strong organisation, sharp attention to detail and confidence dealing with a wide range of stakeholders, from Property Managers to contractors and internal finance teams.

You will need to manage a steady flow of onboarding requests and open cases at the same time, prioritising your workload and following things up without needing to be chased.

You will be expected to spot gaps and delays early, keep cases moving and suggest better ways of working, not just process what lands on your desk.

WHAT SUCCESS LOOKS LIKE

You’ll be successful in this role if:

• New suppliers are onboarded quickly, accurately and with all risk and compliance checks completed
• Safecontractor accreditation is up to date and certificates are correctly held on our systems
• Property Managers see you as a responsive, reliable point of contact for contractor queries
• Cases are followed up and closed out in a timely manner
• Process improvements you identify are adopted by the Procurement team

HOW YOU’LL SPEND MOST OF YOUR TIME

Most weeks, you’ll be:

• Onboarding suppliers, collecting essential information, carrying out risk and compliance assessments and registering them on internal systems
• Checking contractor status in Propman, our client accounting system, and working with the Accounts Payable team to add new contractors
• Using the Safecontractor portal to check accreditation status and following up where needed
• Liaising with the Dwellent customer service team to add Safecontractor certificates to accounts
• Engaging regularly with Property Managers to help them get their contractors onboarded
• Managing cases in Dynamics and chasing outstanding items until they are closed
• Working closely with the Procurement team to identify and deliver process improvements

You’ll work mostly from home with the occasional office day when needed and be trusted to manage your time and priorities effectively.

WHO THIS ROLE IS FOR

This role suits someone who:

• Is highly organised and comfortable prioritising a busy, varied workload
• Communicates clearly and professionally with a wide range of stakeholders
• Builds strong working relationships and manages expectations well
• Enjoys working with data and can analyse and interpret information accurately
• Takes pride in getting the detail right and seeing things through to completion

EXPERIENCE THAT HELPS

• Previous administration, procurement, supplier management or compliance experience
• Experience working with finance or accounting systems (such as Propman) and case management tools (such as Dynamics)
• Familiarity with contractor accreditation schemes such as Safecontractor
• Experience in property management or a similar service environment
• A track record of improving processes

WHAT WE OFFER

• Competitive salary, aligned to experience
• 24 days annual leave plus bank holidays
• Monday to Friday, 09:00–17:15 — no weekend or bank holiday working
• Perkbox membership with discounts across retail, travel and entertainment
• Employee Assistance Programme for confidential support
• Cycle to Work scheme
• Employee Referral Scheme
• Star of the Month recognition incentive
• Staff social events
• Genuine opportunities for career growth and development

ABOUT TRINITY ESTATES

Trinity Estates is a leading residential property management company and the flagship brand within the wider Trinity Property Group.

Managing a diverse portfolio across the UK, the business supports developments ranging from modern city apartments to large-scale residential estates. Trinity Estates combines strong operational structure with a people-focused approach, delivering a consistent and professional service at scale.

For employees, this means access to larger and more varied portfolios, clear processes, strong internal support and genuine opportunities for progression within a growing organisation.

As part of a wider group, Trinity Estates offers both stability and career development, making it an ideal environment for those looking to build and progress their career in property management.

HOW WE HIRE

• Initial conversation with our talent team
• Interview focused on experience, judgement and approach

We aim to complete the process within two to three weeks and communicate clearly throughout.

INTERESTED?

Apply with your CV.

All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required.