Office / Purchasing Administrator

Our client is currently seeking a dedicated Office / Purchasing Administrator who has excellent attention to detail. This is a full-time role, based in Peterborough with immediate start available. This role is instrumental in ensuring their business runs smoothly.

Key Responsibilities:

• Collating, checking and processing internal timesheets for site-based teams.
• Ensuring timesheets are received accurately and within required deadlines.
• Liaising with site teams to obtain missing timesheets.
• Collating timesheets in readiness for payroll.
• Collating and checking employee / site expenses.
• Processing internal expense authorisations and arranging approved payments.
• Maintaining accurate records of expenses and supporting documentation.
• Purchasing materials, PPE, equipment and other items required by site teams and the wider business.
• Liaising with suppliers regarding pricing and availability, quotations etc.
• Raising and processing purchase orders on SAGE.
• Checking purchasing documentation against orders and invoices.
• Maintaining accurate purchasing and administrative records.
• Supporting the office team with general administration as required.
• Ensuring information is processed accurately, confidentially and within required timescales.
• Maintaining supporting documentation relating to company vehicles and associated expenditure.
• Assisting with general fleet administration as required.
• Collating and maintaining records of company vehicle mileage.

Ideal Candidate:

• Has strong administrative and organisational skills.
• Has excellent attention to detail and accuracy.
• Is confident working with figures, timesheets, expenses and purchasing records.
• Is comfortable chasing outstanding information and following tasks through to completion.
• Can prioritise their workload and work to deadlines.
• Confident communicating with site-based employees, managers and suppliers.
• Good IT skills, including SAGE, Microsoft Office, particularly Excel and Outlook.
• Is able to work independently while also being part of a wider team.
• Has a practical, organised and proactive approach to work.

Benefits:

• 28 days holiday per annum, including bank holidays.
• Predominantly Monday to Friday, 08:30 – 16:30 (37.5 hours per week).
• Free staff parking available.
• Company pension scheme.
• Employee Assistance Programme for personal support.

Our client values diversity and encourages applications from individuals of all backgrounds. They believe that a diverse workplace enhances creativity and innovation.