Permanent Legal Secretary

We are recruiting for a Legal Secretary to support the Dispute Resolution team of this leading IP law firm based in Central London. As Legal Secretary, you will provide full PA and administrative support to approximately six fee earners of mixed seniority, working closely with an Admin Assistant, and reporting to the Team Leader. This is a role that offers 60% remote working, excellent benefits and bonus.

Key Responsibilities

• Meet regularly with allocated fee earners to review progress and discuss outstanding matters
• Manage inboxes and diaries, including scheduling meetings, preparing papers, and coordinating logistics
• Arrange extensive international travel itineraries
• Prepare invoices, including reviewing narratives, verifying client details, and liaising with the accounts team
• Monitor e-workspaces/inboxes and manage files independently when fee earners are away
• Attend team and practice group meetings
• Manage files, including liaising with Records, updating special instructions, and maintaining the DMS
• Create and maintain intranet content
• Prepare official forms and monitor daily prompt schedules
• Draft and amend letters, emails, and court documents to a consistently high standard
• Apply up-to-date client special instructions

Skills & Experience

• Previous legal secretary experience
• GCSE English Language and Maths
• Strong knowledge of Microsoft Office
• Litigation or Dispute Resolution experience highly desirable but not essential