Administrator

Location: Oxford (Hybrid working available by agreement)
Hours: 21 hours per week, with flexibility around working patterns. Tuesdays and Wednesdays required in the office.
Salary: £14.00 - £14.50 per hour
Contract Type: Temporary assignment 8-10 weeks

The Role

We are seeking an organised and proactive Administrator to support the smooth day-to-day running of a busy office environment. Acting as a key first point of contact, you will provide professional administrative support, maintain accurate records, coordinate workflows, and ensure tasks are completed efficiently and confidentially.

Key Responsibilities

General Administration

• Maintain accurate and confidential records, filing systems, and document archives.
• Carry out general office duties including scanning, photocopying, mail handling, and document preparation.
• Welcome visitors in a professional and friendly manner.
• Order office supplies and maintain stock levels.
• Support the organisation of meetings, training sessions, and events.
• Provide first-line support for basic IT and office equipment issues.

Office Support

• Assist with the administration and upkeep of office facilities.
• Maintain a welcoming and organised working environment.
• Coordinate housekeeping activities and supplier relationships.

Communications & Workflow Coordination

• Manage a central inbox and respond to or route enquiries appropriately.
• Act as a first point of contact for stakeholders, customers, suppliers, and members of the public.
• Monitor administrative trackers, deadlines, and outstanding actions.
• Support the production and distribution of communications and promotional materials
• Maintain accurate records across internal systems and databases.
• Process enquiries and information received from clients and stakeholders.
• Ensure data is managed in line with GDPR and company procedures.
• Support digital filing, archiving, and record housekeeping activities.

Finance Administration

• Support the maintenance of financial records and documentation.
• Assist with routine finance queries, payment records, and income tracking.
• Ensure all financial information is handled confidentially and accurately.

Ideal Candidate

• Previous administration experience.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Confidence using Microsoft Office and electronic filing systems.
• The ability to manage multiple priorities and work independently.
• A professional, proactive, and collaborative approach to work.
• A commitment to confidentiality and data protection.